Legal Scheduling Coordinator

JOB DUCK IS HIRING A LEGAL SCHEDULING COORDINATOR

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification for 4 years!

Role Overview

Join Job Duck as a Legal Scheduling Coordinator and become an essential part of a fast-paced legal team focused on ensuring the smooth coordination of legal proceedings and attorney schedules. In this role, you will manage critical scheduling activities, communicate with legal professionals and external parties, and help keep cases moving forward efficiently. The ideal candidate is highly organized, proactive, and persistent, with a strong ability to manage competing priorities while maintaining accuracy. This opportunity is perfect for someone with prior law firm experience who thrives in a structured legal environment and takes pride in delivering reliable, detail-oriented support.

Schedule:

Monday to Friday from 9:00 AM to 6:00 PM EST (USA)

Your Responsibilities Will Include but Are Not Limited To:

• Handling occasional phone calls to coordinate scheduling matters and resolve conflicts
• Organizing and maintaining case-related information and documentation
• Updating schedules as changes arise and communicating updates to all relevant parties
• Maintaining accurate calendar entries and scheduling records
• Following up persistently on pending scheduling requests until confirmation is received
• Communicating with courts, opposing counsel, clients, and third parties to coordinate legal events
• Ensuring all legal events are appropriately documented and communicated
• Managing attorney calendars and proactively resolving scheduling conflicts
• Managing multiple scheduling requests simultaneously while maintaining a high degree of accuracy
• Providing administrative support to attorneys and legal staff
• Tracking deadlines, appointments, and important legal events
• Coordinating and scheduling depositions, mediations, hearings, and other legal proceedings

What We’re Looking For:

• Previous experience working in a law firm is a must
• Legal scheduling experience is mandatory
• Experience communicating with courts, attorneys, clients, opposing counsel, and third parties
• Proven experience coordinating legal scheduling, including depositions, mediations, hearings, and attorney calendars
• Ability to manage a high volume of scheduling requests primarily through email
• Strong written English communication skills
• Being a licensed attorney in home country is a strong plus but not required
• Experience communicating with courts, attorneys, clients, opposing counsel, and third parties
• Ability to work independently with minimal supervision
• Strong organizational and administrative skills
• Experience maintaining accurate records and calendar systems
• Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
• Quiet, distraction-free remote work environment

What’s In It for You?

• Monthly compensation starting from 1150 USD to 1220 USD
• Paid time off.
• 100% Remote, Full-Time, Long-Term Career Opportunity.
• Parental leave.
• Opportunities for professional development and training
• Dedicated support from our team.
• A chance to work with clients who share our values.

Ready to dive in? Apply now and make sure to follow all the instructions!

DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process.