Maintenance Coordinator

We're looking for a Maintenance Coordinator to provide essential support to project managers, general contractors, and office staff at a fast-moving construction and property services firm operating across Texas and Arizona. You will be the operational backbone of the office — managing documents, coordinating with vendors and subcontractors, communicating with clients, and keeping projects organized and on track from an administrative standpoint. This role has a hard language requirement. You must be fully fluent in both English and Spanish, written and spoken. A significant portion of vendor, subcontractor, and client communication happens in Spanish and there is no workaround for this. If you are highly organized, bilingual, experienced in construction or property management administration, and thrive in a fast-paced environment where priorities shift quickly, this role is a strong fit. Why You'll Want to Join You will be paid in USD (bi-monthly: every 15th and 30th) Paid Time Off in accordance with company policy Observance of Holidays per company guidelines 100% remote setup so you can work wherever you're most productive This role requires availability Monday through Friday, US Central Time business hours; occasional Saturdays may be required Work inside a growing construction firm with a strong client base in the single-family rental and institutional property investment space Stable, long-term role with clear responsibilities and room to grow as the company scales What You'll Work On Project and Document Management Prepare and manage construction-related documents including change orders, purchase orders, and service agreements Maintain accurate project logs, records, and filing systems across active projects Track project-related financial documentation and assist with invoicing and bookkeeping Ensure all documentation is organized, current, and accessible to the project team at all times Vendor and Subcontractor Coordination Serve as a primary point of contact for vendors and subcontractors in both English and Spanish Solicit quotes, process bids, and coordinate with external parties to keep projects moving Follow up on open items and ensure vendor and subcontractor commitments are tracked and honored Client Communication Maintain open and professional communication with clients and customers in both English and Spanish Provide project updates, address concerns, and ensure a consistently positive client experience Draft and send professional correspondence and emails to internal and external contacts General Office and Administrative Support Provide administrative and clerical support to project managers and office staff Handle data entry, scheduling, calendar management, and office supply ordering Assist with dispatching and coordination for property management-related workflows Perform additional administrative tasks and special projects as assigned What You Bring Full professional fluency in both English and Spanish, written and spoken — this is a non-negotiable requirement Proven experience as an Administrative Assistant, preferably in construction, property management, or a related industry Experience working with property management companies and supporting dispatch or coordination workflows Proficiency in Google Workspace including Gmail, Docs, Sheets, Calendar, and Chat Strong written and verbal communication skills across both languages Highly organized with strong attention to detail and the ability to manage multiple priorities simultaneously Self-starter who can work independently with minimal supervision in a fully remote environment Available Monday through Friday on US Central Time business hours with flexibility for occasional Saturdays when project deadlines require it Reliable high-speed internet connection and a private, quiet workspace suitable for video conferencing Nice to Have Proficiency in Microsoft Office 365 including Word, Excel, and OneDrive Experience with construction management tools such as JobTread or CompanyCam Familiarity with Wix or similar website platforms Background supporting construction projects in Texas, Arizona, or similar markets Relevant professional certifications in administration, project coordination, or construction management How to Apply Please include: Your updated resume A short Loom video (1 to 2 minutes) introducing yourself in both English and Spanish, describing your administrative experience in construction or property management, and explaining how you manage competing priorities across multiple active projects Only candidates who submit a Loom video will be moved to the next step of the hiring process. If you are bilingual, organized, and want to be the operational backbone of a growing construction firm that serves institutional property clients across Texas and Arizona, this role gives you the stability and the direct impact to do your best work. Application Process Overview Our comprehensive selection process ensures we find the right fit for both you and our clients: Initial Application - Submit your application and complete our prequalifying questions Video Introduction - Record an video introduction to showcase your communication skills and work experience Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable) Recruitment Interview - Initial screening with our talent team Executive Interview - Meet with senior leadership to discuss role alignment Client Interview - Final interview with the client team you'd be supporting Background & Reference Check - Professional reference verification Job Offer - Successful candidates receive a formal offer to join the team Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.