Manager, Office of the CEO at Latinos for Education

About Latinos for Education Latinos for Education is a national nonprofit on a mission to unite Latino communities to transform education policy and practice so every child can thrive. Founded in 2016 in Massachusetts and now operating nationally and across Massachusetts, Texas, and California, we work at the intersection of leadership development and movement building to drive systemic change in education. Our work operates through two reinforcing pillars: Future Shaping Educators, which develops a new generation of educators and leaders with the competencies, networks, and influence to redesign schools and systems from within; and Movement Building, which organizes Latino families and communities, advances policy advocacy, and shifts the narrative around Latino communities as architects of educational transformation. Together, these pillars generate the leadership pipeline and collective demand required to build an education system that reflects the growing power, culture, and potential of Latino communities. More about Latinos for Education here . About the Role Latinos for Education is seeking a detail-oriented and mission-driven Manager, Office of the CEO to serve as a core operational partner within the Office of the CEO’s team. This role sits at the intersection of executive operations, cross-functional strategy implementation support, and organizational efficiency—ensuring the Office of the CEO runs with the precision, responsiveness, and coordination required to advance L4E's national strategy. The Manager will take on administrative and project coordination responsibilities that enable the Chief of Staff and CEO to operate at their highest levels of impact. This includes managing executive logistics, tracking strategic plan milestones, supporting ELT and Board meeting preparation, and playing a role in the organization's internal AI integration and systems efficiency efforts. This position reports directly to the Chief of Staff and collaborates cross-functionally with leadership and staff across the organization. Responsibilities Executive & Administrative Support Provide administrative and scheduling support to the CEO, serving as a trusted partner in managing calendar logistics and ensuring time is aligned to organizational priorities. Coordinate travel and logistics for meetings, conferences, and events hosted or attended by the CEO, including scheduling, venue coordination, catering, travel arrangements, and audiovisual support. Manage the preparation and coordination of materials for Executive Leadership Team meetings, Board of Directors meetings, and key external engagements, including agenda development, document organization, distribution, and follow-up tracking. Manage expense reporting and reimbursement processes on behalf of the CEO in compliance with organizational finance policies. Support management of the CEO’s email inbox as needed, including drafting responses, organizing communications, and flagging priority items for review. Support relationship management efforts by maintaining accurate records, communications, and follow-up processes for key stakeholders and partners. Maintain organizational systems and databases, tracking key metrics, documents, and records relevant to the CEO's responsibilities. Serve as a primary operational point of contact for internal and external stakeholders engaging with the Office of the CEO, ensuring timely and professional communication and follow-up. Prepare, proofread, and edit correspondence, presentations, reports, and briefing materials on behalf of the CEO and Chief of Staff. Handle confidential information with discretion, professionalism, and sound judgment while representing the Office of the CEO with integrity and responsiveness. Strategic Operations & Project Coordination Support the Chief of Staff in coordinating and tracking organizational strategic priorities and initiatives led through the Office of the CEO by maintaining project plans, dashboards, timelines, meeting notes, status updates, and follow-up systems. Coordinate with functional area representatives to gather materials, updates, and inputs needed for executive decision-making, leadership meetings, and Board preparation. Attend meetings as assigned, document key decisions and action items, and support accountability through timely follow-up and coordination. Provide coordination and operational support for organizational retreats, leadership convenings, and special projects led by the Office of the CEO. Escalate operational risks, timeline concerns, or coordination challenges to the Chief of Staff in a timely and proactive manner. Operational Efficiency & AI-Enabled Workflows Support implementation and ongoing use of AI-enabled tools and workflows that improve operational efficiency, coordination, communications, and information management. Assist with developing and maintaining templates, guides, and operational resources that support effective use of approved systems and AI tools. Identify opportunities to streamline administrative processes and reduce manual work through workflow and technology improvements. General Support special projects and organizational initiatives assigned by the Chief of Staff or CEO, providing research, coordination, and execution support as needed. Maintain organized systems for files, records, meeting materials, and operational documentation. Provide logistical support for team meetings, retreats, and organizational events. Actively contribute to a positive, collaborative, and mission-driven team culture grounded in organizational core values . Qualifications The following offers an aspirational view of an ideal candidate profile. We recognize that candidates bring different combinations of skills and experiences, and we encourage applications from individuals with a wide range of backgrounds who are excited about this role and our mission. The successful candidate will be highly organized, have exceptional communication and interpersonal skills, and possess the ability to thrive in a fast-paced, mission-driven environment. Specific qualifications include: Required: Experience 5+ years of professional experience with 3+ years' experience in project management, executive coordination, or a related operational role, ideally in a nonprofit or mission-driven environment. Demonstrated experience supporting senior leaders with complex scheduling, project tracking, and cross-functional coordination. Competencies Exceptionally organized and detail-oriented, with a strong bias toward building and maintaining systems that improve team efficiency. Strong project management skills, including the ability to manage multiple projects, track milestones, and surface risks proactively. Excellent verbal, written, and interpersonal communication skills; able to engage effectively with a wide range of stakeholders and audiences. Proven capacity for maintaining discretion when handling sensitive or confidential material. High degree of professional maturity, ownership of work, and ability to thrive in a fast-paced, mission-driven environment. Proactive self-starter with strong adaptability and a solutions-oriented mindset; able to navigate ambiguity, change, and manage competing priorities. Skills Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint), MS Teams, OneDrive, SharePoint, and Zoom. Proficiency in Monday.com or equivalent project management software. Intermediate to advanced proficiency with generative AI tools (e.g., ChatGPT, Claude), including the ability to apply AI to real workflow challenges and document generation tasks. Experience with Salesforce or equivalent CRM platform preferred. Compensation Latinos for Education offers competitive industry rate salary bands to retain and grow talented individuals. The organization conducts a robust internal and external benchmarking process to ensure that its salaries are competitive. The salary range for this role is commensurate with experience and is as follows: Compensation Band: $79,900 - $108,100 Mid-Point: $94,000 The compensation band mid-point represents the market rate for this position in the Northeast region. A candidate that fully meets the qualifications and experience required for the role can generally expect to be at the mid-point. An offer made to a candidate that is above the mid-point would represent someone who is extraordinarily qualified. Benefits Latinos for Education knows that our success as a team starts with supported, engaged, and healthy employees. Our benefits package is intended to provide employees what they need to excel in their roles, encourage self-care, and drive professional development, including: Medical/Dental/Vision Healthcare plans with UnitedHealthcare Pre-tax Flexible Spending Account (FSA) 401K with a 4% employer match and no vesting period Paid parental leave Flexible Paid Time Off (PTO) 12 paid holidays, and collective time off the week of the Fourth of July and between Christmas and New Year’s Day holidays Employer-funded life insurance Equal Opportunity Latinos for Education provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, gender, sexual orientation, gender identity or expression, national origin, age, physical disability (including HIV and AIDS), mental disability, medical condition, pregnancy or childbirth (including breastfeeding), sexual orientation, genetics, genetic information, marital status, or status as a covered veteran or any other basis protected by applicable federal, state and local laws. In addition, Latinos for Education complies with applicable state and local laws governing nondiscrimination in employment in every location in which the Organization has employees. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training. This job description reflects Latinos for Education’s assignment of essential functions and qualifications of the role. Nothing in this herein restricts management's right to assign, reassign or eliminate duties and responsibilities to this role at any time.