Marketing Project Manager

About the job

Company Description

Robinson Immigration Law is a growing U.S. immigration law firm based in Nashville, Tennessee, serving clients across the United States and globally with 100% remote capability. The firm focuses on high-skill, business, and investment-based immigration, working with founders, executives, researchers, creatives, and investors looking to build their lives and careers in the U.S. via pathways such as the EB-1A, EB-2 NIW, O-1A, and E-2. We prioritize thoughtful positioning and effective solutions to achieve durable immigration outcomes.

Role Description

This is a full-time, remote role for a Marketing Project Manager, reporting directly to the Director of Marketing.

The Marketing PM is the operational engine of the department. While leadership sets strategy and creative direction, this role owns execution, timeline enforcement, and process management. You will build workflows, track daily deliverables, remove bottlenecks, and hold team members accountable to strict deadlines—ensuring all campaigns, content, and client onboarding tasks are completed on time.

Core Responsibilities

- Deadline Enforcement & Daily Tracking: Track daily execution of all marketing campaigns, content creation, and team deliverables. Run daily/weekly standups and strictly enforce delivery deadlines.

- Process & Workflow Ownership: Set up and maintain project management systems (Asana, Monday.com, ClickUp) to organize marketing calendars, task ownership, and status tracking.

- Bottleneck Resolution: Proactively identify project delays, resource shortages, or execution blocks, bringing quick solutions to keep campaigns moving.

- Cross-Functional Coordination: Serve as the bridge between marketing, content creators, intake, and legal teams to ensure handoffs happen smoothly and without delays.

- Onboarding Execution Support: Monitor and manage the execution timeline for client onboarding, ensuring systems access, initial communications, and milestones are completed within SLA (e.g., 5 days).

- Reporting & Performance Tracking: Track team throughput, task completion rates, and project turnaround times. Report status and timeline risks directly to leadership.

Qualifications

Required:

- 3+ years of experience as a Project Manager, Traffic Manager, or Operations Coordinator (preferably in marketing or agency environments).

- Proven Deadline Rigor: Uncompromising attention to detail and a strong track record of enforcing timelines and holding team members accountable.

- Project Management Software Mastery: Advanced hands-on experience with tools like Asana, Monday.com, ClickUp, Notion, or Trello.

- Strong organizational skills and the ability to manage multiple complex schedules simultaneously without letting details slip.

- Clear, confident communication skills to lead team check-ins and direct follow-ups.

Strongly Preferred:

- Experience managing creative, content, or digital marketing workflows.

- Familiarity with CRM systems (Salesforce, HubSpot) and task automation (Zapier, Make).

- Background in professional services (legal, finance, agency).

What We Offer:

- Supportive and collaborative team environment

- Competitive salary and vacation policy

- Opportunities for learning and advancement

- Fully remote work environment

- A real seat at the table at a small, high-performing team

- Work that matters. Every petition we prepare helps someone achieve their business or immigration goals.