Medical Student Coordinator

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: Academic Staff Employment Type: Regular Job Profile: Health Professions Education Coordinator Job Summary: The Department of Psychiatry at the University of Wisconsin, School of Medicine and Public Health is seeking a Health Professions Education Coordinator to join our team of education administrative professionals. This position will coordinate the medical student clinical education and training within the Department of Psychiatry. This position also directly supports the Inpatient Psychiatry faculty responsible for coordinating schedules and general administrative support. The Health Professions Education Coordinator must utilize fundamental knowledge of the accreditation program requirements and other regulatory agencies requirements to manage workflow components of the administrative and professional responsibilities for the program’s learners while serving as the primary liaison between program and course directors, learners, clinical teaching faculty, institutional offices, and affiliated teaching sites concerning program matters. While the primary location for this position is University Hospital (600 Highland Ave, Madison, WI), there may be days where this role works from our main administrative office area at WisPIC (6001 Research Park Blvd, Madison, WI). Additional Information: This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. Key Job Responsibilities: Maintains accurate records of the curriculum, evaluations, and participation Serves as resource to advise learners of program/institutional policies and procedures Contributes to the design, development and implementation of curriculum, evaluations and both computer-based and performance-based assessments May manage the unit budget and approve unit expenditures Schedules evaluations, assessments, and teaching sessions, and creates and maintains the academic year calendar and/or clinical rotation schedules Maintains a thorough understanding of accreditation program requirements, regulatory requirements and hospital/clinical setting and program policies to ensure accreditation and compliance with regulatory bodies and pertinent policies. Orients department and affiliate site coordinators and teaching faculty to curriculum, policy and logistics Serves as the primary contact for the program, liaising with those directly associated with the program, institutional offices, and affiliated teaching sites, in and out of the state of Wisconsin Department: School of Medicine and Public Health, Department of Psychiatry, Psychiatry Residency and Fellowships The Department of Psychiatry at the University of Wisconsin-Madison is committed to basic and clinical research that furthers the understanding and development of new treatments for patients with mental illness, training the next generation of leaders, and providing excellent patient care to a broad range of patients. Compensation: The starting salary for the position is $60,000 annually but is negotiable based on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and at SMPH Faculty /Academic Staff Benefits Flyer 2026 Required Qualifications: 1 year of experience in an administrative support role. 1 year of experience of coordinating and managing complex schedules or events. Strong technical proficiency in Microsoft Office - Word, Excel, Outlook. Previous administrative roles in academic medicine, education, healthcare or related fields. Excellent time management, strong organizational abilities, meticulous attention to detail, and solid project management skills. Strong independent critical thinking, sound decision making and ability to adapt. Preferred Qualifications: 1 year of experience in an academic medical setting or prior experience in higher education or equivalent. Experience in technical educational administrative platforms and learning management systems – Oasis, Acuity, Qgenda, MedHub. Prior experience at UW Madison or UW School of Medicine and Public Health. Education: Bachelor's Degree preferred. How to Apply: For the best experience completing your application, we recommend using Chrome or Firefox as your web browser. To apply for this position, select either “I am a current employee” or “I am not a current employee” under Apply Now. You will then be prompted to upload your application materials. Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area. Failure to submit the required documents will result in no longer being considered for the position. • Cover letter required • Resume required Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected. University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position, you must provide proof of work authorization and eligibility to work. The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees. Contact Information: KaBao Chang , [email protected] , 608-263-6062 Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website . To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .