Office Administrative Assistant

Company Description ISS-security – INDUSTRIAL SECURITY SYSTEMS has been delivering innovative, high-quality, and reliable security technologies for over 30 years. A dedicated team of researchers and technicians develops security management applications tailored to industrial and tertiary sectors. The company provides complete solutions for access control, centralized management, camera surveillance, alarm processing, and related systems such as burglar detection, VoIP, and control room technologies. Systems are adapted to individual client needs, with technicians available to advise on updates, extensions, and optimizations. ISS also offers maintenance contracts with 24/7 support to ensure rapid interventions and continuous system reliability.

Role Description The Office Administrative Assistant is a full-time remote role responsible for supporting daily office operations and ensuring efficient administrative workflows. This role includes managing incoming calls and emails, scheduling meetings, maintaining digital records, and preparing documents, reports, and presentations. The Office Administrative Assistant will coordinate with internal teams and external partners, update databases and contact lists, and support executive staff with administrative tasks as needed. Additional responsibilities include handling basic clerical duties, organizing virtual files, assisting with onboarding documentation, and following established procedures to support the company’s security-focused services.

Qualifications

• Candidates should possess strong Administrative Assistance skills, including organizing tasks, managing schedules, and maintaining records.
• Candidates should possess professional Phone Etiquette and Communication skills for handling calls, emails, and virtual interactions.
• Candidates should possess Executive Administrative Assistance capabilities to support leadership with meeting coordination, documentation, and follow-up.
• Candidates should possess solid Clerical Skills such as data entry, document preparation, and file management.
• Proficiency with office software (e.g., word processing, spreadsheets, email and calendar tools) and basic remote collaboration platforms.
• Strong attention to detail, reliability, and the ability to prioritize tasks in a remote work environment.
• Previous experience in an administrative or office support role; experience in the security or technology sector is an advantage.
• Relevant education or training in office administration, business, or a related field is preferred.