Office Administrator

Position: Office Administrator (Mandarin Speaking)

Department: HR & Admin

Reporting to: HR Manager & HR Director

Working Mode: 4 days onsite and 1 day work from home.

Job Responsibilities

• Multi-country Office Management: Responsible for the daily operation and maintenance of offices in the Netherlands, France, Italy, Spain, and Germany, including property coordination, asset management, and resolution of routine administrative issues.
• Employee Benefits Coordination: Manage domestic employee birthday benefits, holiday gift planning, procurement and shipping, distribution verification, and after-service support.
• EU Representative Project Support: Handle customer inquiries related to EU Representative services, guide clients through processes, coordinate information flow, and provide basic customer service and support.
• Local Hospitality Reception: Arrange local itineraries, accommodation, meals, and business accompany services for visiting clients and domestic colleagues on business trips.
• Logistics Support: Oversee local courier and logistics coordination, and assist with the handling and organization of supplies, samples, and gifts.

Job Requirements

• Proficient in Mandarin and English for business communication; Dutch is a plus.
• Based in Amsterdam or close to Hoofddorp, with a solid understanding of local European living and basic logistics practices.
• Basic proficiency in Office software, capable of maintaining ledgers and simple reports.
• Hardworking and results-driven; able to handle fieldwork and material handling as part of basic logistical support. Detail-oriented, responsible, and strong communication skills.
• At least 2 years of experience in overseas administration, foreign trade customer service, or hospitality is preferred.