Office Experience & People Ops Specialist

Description About Us Orveon is a new kind of beauty company on a powerful mission: to change the way the world thinks about beauty. We dare to do things differently — pushing boundaries with purpose, inspiring creativity, and moving with intention in everything we do. We are a collective of three premium and prestige beauty brands: bareMinerals, BUXOM, and Laura Mercier. With offices in New York, London, Singapore and Columbus, we combine the energy of an entrepreneurial spirit with the scale and ambition to change the way the world thinks about beauty. Our culture is built on our IMPACT values — Innovative, Motivated, Passionate, Accountable, Collaborative, and Thoughtful. These aren't just words; they define how we show up for each other, for our brands, and for the world around us. We gain strength from our differences and believe that progress happens when we move as one. We are proud to offer a hybrid work model to support the work-life balance of our teams, and we are committed to fostering an inclusive, agile environment where everyone can thrive. About the Role We're looking for an energetic, organized, and people-focused Office Experience & People Operations Specialist to help create an exceptional employee experience while supporting key People & Culture operations. This role sits at the intersection of workplace experience, culture, and people operations. You'll serve as the heartbeat of our office environment—creating a welcoming, engaging, and productive workplace while supporting critical talent and HR processes that help our people thrive. The ideal candidate is highly organized, service-oriented, and thrives in a fast-paced environment where no two days look the same. You'll play a visible role in shaping the employee experience and fostering the culture that makes Orveon a great place to work. This position requires an in-office presence four days per week. What You'll Do Office Experience & Culture Create a welcoming, professional, and engaging experience for employees, candidates, visitors, and business partners. Serve as the primary point of contact for office operations and workplace-related inquiries. Manage day-to-day office operations and maintenance, including supplies, snacks, beverages, mail, work orders, and workplace organization. Partner with building management and vendors to ensure a safe, well-maintained, and high-functioning office environment. Coordinate office events and employee experiences, including town halls, celebrations, learning sessions, benefits fairs, volunteer activities, and culture-building initiatives. Ensure conference rooms and common areas are consistently presentation-ready and reflect the Orveon brand experience. Maintain office signage, communications, and workplace resources. Support new hire office readiness, including badges, parking access, workspace preparation, and onboarding logistics. People Operations Coordinate interviews and scheduling across hiring managers, candidates, and the Talent Management team. Coordinate schedules and meeting planners for the People & Culture team: Orveon University, Office Activities, etc. Support background check and onboarding activities to ensure a seamless and positive new hire experience. Process and maintain employee records within UKG and other HR systems, including supporting payroll and benefits administration tasks . Facilitate I-9 verification, E-Verify processes, and other employment compliance requirements. Assist with HR reporting, audits, and administrative processes. Support employee engagement, recognition, and culture initiatives aligned to Orveon's IMPACT values. Partner with the broader People & Culture team on projects that enhance the employee lifecycle and overall employee experience. Additional Responsibilities Maintain organizational charts and employee directories. Provide administrative and project support to leaders as needed. Support special projects, employee programs, and company initiatives. Monitor relevant People & Culture email inboxes Continuously identify opportunities to improve processes, experiences, and workplace operations. What We're Looking For Required Qualifications 2–5 years of experience in office management, workplace/employee experience, human resources, recruiting coordination, or a related field. Strong organizational and project management skills with exceptional attention to detail. Excellent communication and interpersonal skills. Ability to prioritize multiple tasks and adapt in a fast-paced environment. Proficiency with Microsoft Office and HR systems A proactive, solutions-oriented mindset and willingness to roll up your sleeves. Success in This Role Looks Like Employees feel welcomed, supported, and connected to our culture. The office runs seamlessly and provides an exceptional workplace experience. Hiring managers and candidates experience efficient and professional interview coordination. New hires have a smooth and memorable onboarding experience. Processes are organized, compliant, and continuously improving. What Orveon Offers You You are a creator of Orveon’s success and your own. This is a rare opportunity to share your voice, accelerate your career, drive innovation and fostering growth. We’re a human sized company so your work will have a big impact on the organization. We invest in the well-being of our Orveoners – both personally and professionally and provide tailored benefits to support all of you, such as: “Work From Anywhere” – Freedom to work six (6) weeks annually from the location of your choice. Complimentary Products – Free and discounted products on new releases and fan-favorites. Professional Development – Exposure to senior leadership, learning and development programs, and career advancement opportunities. Community Engagement – Volunteer opportunities in the communities in which we live and work. Pay Transparency - One of our values is Stark Honesty and the following represents a good faith estimate of the compensation range for this position. At Orveon Global, we carefully consider a wide range of non-discriminatory factors when determining salary. Actual salaries will vary depending on factors including but not limited to location, education, experience, and qualifications. The pay range for this position is $55,000-$83,000 Supplemented with all the amazing benefits above for full-time employees! Opportunities and Accommodations - Orveon is deeply committed to building a workplace and global community where inclusion is not only valued but prioritized. Find out more on our careers page. https://www.orveonglobal.com/career Equal Opportunities and Accommodations Orveon is deeply committed to building a workplace and global community where inclusion is not only valued but prioritized. We strive to build and nurture a culture where a focus on diversity, equity, and inclusion is instinctive. Our deep sense of passion and pride in what we do, both as individuals and as a collective, unifies our shared commitment to “changing beauty for the better”. Therefore, all qualified applicants receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, family status, marital status, sexual orientation, national origin, genetics, neurodiversity, disability, age, or veteran status, or any other non-merit based or legally protected grounds. We recognize and celebrate different ideas, perspectives, and backgrounds and know they create a more robust and creative work environment. BE AWARE OF FRAUD! Please be aware of potentially fraudulent job postings or suspicious recruiter activity by persons that are posing as Orveon Global Recruiters/HR. Please confirm that the person you are working with has an @orveonglobal.com email address. Additionally, Orveon Global does NOT request financial information or payments from candidates at any point during the hiring process. If you suspect fraudulent activity, please visit the Orveon Global Careers Site at https://www.orveonglobal.com/career to verify the posting and apply through our secure online portal.