Office Manager/ Administrative Assistant

About Our Client:

The organization operates in the life sciences and healthcare technology sector, focusing on improving how healthcare professionals (HCPs) engage with pharmaceutical resources. It addresses challenges in connecting physicians with reliable, evidence-based medical information and reducing costs in the pharmaceutical go-to-market process. Utilizing AI technology and access to a large network of HCPs, the organization supports life science companies in delivering clinical insights that aim to enhance patient care.

About the Opportunity:

The Office Manager/Administrative Assistant is responsible for ensuring smooth daily operations of the Atlanta office and providing flexible administrative support to the executive leadership team. This role serves as a key operational partner, maintaining an efficient work environment and delivering backup support to Executive Assistants during absences or increased workload. The position contributes to maintaining organizational effectiveness and supports leadership initiatives.

Responsibilities:

• Manage daily office operations and serve as primary contact for office needs.
• Maintain an organized, welcoming, and functional office environment.
• Coordinate with vendors, building management, and handle maintenance requests.
• Oversee office inventory, supplies, kitchen organization, and conference room logistics.
• Manage new hire workspace setup and onboarding logistics.
• Support employee experience activities and office culture initiatives.
• Provide secondary administrative support to Executive Assistants.
• Offer backup coverage for Executive Assistants during PTO or high demand.
• Assist with calendar management, meeting scheduling, and travel coordination.
• Prepare meeting materials, agendas, presentations, and executive briefings as needed.
• Conduct research for executive requests, vendor evaluations, and projects.
• Support expense reporting and administrative follow-up.
• Coordinate executive gifts, catering, and hospitality requests.
• Manage ad hoc administrative, operational, and cross-functional projects.
• Collaborate with Executive Assistants to improve processes and maintain documentation.
• Handle confidential information with discretion and attention to detail.

Requirements:

• Minimum 3 years of experience in Executive Assistant, Office Manager, or Administrative Operations roles.
• Preferred experience supporting senior leaders in fast-paced startup or technology environments.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Capability to manage multiple priorities with attention to detail.
• High professionalism and discretion handling confidential information.
• Proficiency with Google Workspace, Slack, Microsoft Office, Zoom, and collaboration tools.
• Experience coordinating travel, meetings, and corporate events.

Pay Range and Compensation Package:

• The base salary range for this role is $45,000 - $55,000.
• Final compensation will reflect skills, experience, location, and team parity considerations.

Benefits & Perks:

• Medical, dental, and vision coverage for employees and dependents.
• On-demand healthcare concierge services.
• Pre-tax savings options including HSA, FSA, and dependent care FSA with employer contributions to HSA.
• Fully paid short- and long-term disability insurance, life and AD&D insurance.
• Flexible vacation policy allowing personal time off.
• Paid parental leave available after six months of employment.
• Hybrid or remote work options based on location.
• 401(k) retirement plan with company match.

Equal Opportunity Statement:

Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.

Note: RemoteHunter is not the Employer of Record (EOR) for this role. Our purpose in this opportunity is to connect exceptional candidates with leading employers. We help job seekers worldwide discover roles that match their goals and guide them to complete their full application directly through the hiring company’s career page or ATS.