Operational Support Administrator

Operational Support Administrator HCML is a leading provider of injury rehabilitation and case management services to the legal, corporate and insurance markets. Plus we're Great Place to Work certified! Apply now! Job title: Operational Support Administrator Location: Tewkesbury with regular visits to Worcester with hybrid/Working from home Included Salary: £26,500 per annum Working Hours: Mon-Fri 9am-5.30pm - 37.5 hours per week Status: Full-time - Permanent Please note that this advert may close early if a sufficient number of applications are received. We encourage you to apply as soon as possible. Interviews will take place in August. HCML is the UK’s leading provider of rehabilitation, case management, occupational health, and workplace wellbeing services. We’re also proud to be recognised as a 2025 UK’s Best Workplace for Wellbeing, reflecting our commitment to supporting the growth, development, and wellbeing of our people. We are seeking a proactive Operational Support Administrator to join a high-performing, established team. In this role, you will drive efficiency across our business support functions while delivering excellence in customer service. Purpose of Role: To deliver high quality support to the business including customer focused support and working closely with all areas of the company, whilst striving to deliver a streamlined service. The role of an Operational Support team member is varied and flexible, with a wide range of duties to be covered within the scope of the role. Key Responsibilities: Manage client reimbursements in accordance with relevant scheme rules and benefits Screen client ‘On boarding questionnaires’ in accordance with guidelines Support with new system testing, roll out of new procedures and develop new ways of working Arrange client appointment bookings Handle incoming and outgoing calls and signpost efficiently Provide front line support to customers, troubleshooting for technical issues they may be facing with use of our bespoke portals Chase clinical information in a timely and professional manner Process Data Subject Access Requests and escalations in accordance with the ICO guidelines Collate and present customer feedback and Net Promoter scores to management Implement weekly and monthly client membership amendments Conduct weekly patient facing reception duties and co-ordinate of our FRS clinic based in Barbourne - Worcester Process incoming communications (Post and emails) and action as required Manage office supplies and maintenance as required Ad hoc document formatting in line with company branding and quality management standards (Microsoft Word, Excel, PowerPoint, Visio, Adobe Acrobat) Greet visitors in an efficient and friendly manner to include preparation of refreshments for meetings Previous use of CRM, SharePoint, Outlook, Teams, Business Central, Rio, Mitel packages would be advantageous Complete tasks requested to be completed required by management Demonstrate a professional and respectful approach during all interactions Person Specification: Experience Previous experience in a Administration, Business Support or Customer service role Skills & Knowledge Proficient in Microsoft Office software including Excel, Word, Outlook, and PowerPoint, with the ability to add creative flair to presentations Familiar with, and able to keep up to date with, the requirements of the Data Protection Act Excellent telephone manner Excellent interpersonal communication skills Ability to follow procedures, adhere to policies, and apply these to the scope of work Ability to demonstrate a high level of accuracy with good attention to detail Ability to work to tight deadlines Attributes Comfortable working either on your own initiative or as part of a team Comfortable in challenging aspects of the role where there may be room for improvement/more efficient ways of working Confident, precise, and helpful when dealing with customer complaints Flexible, resourceful, and willing to “go the extra mile” in the execution of the role Qualifications and Training 5 GCSEs – A*-C (or equivalent) Company Benefits: Medicash Health Cash Plan: Which includes ability to claim back dental, optical, and chiropody costs. Plus, add your dependent children for free! + 24/7 Digital Health: Round-the-clock access to a virtual GP helpline and an Employee Assistance Programme (EAP) + Mental Health Support: Up to 8 fully funded face-to-face counselling or CBT sessions Pension Scheme & Pension Salary Sacrifice Peace of Mind: Rest easy knowing your loved ones are protected with a Death in Service benefit equal to 4x your base salary Payroll Giving: Support the causes you love directly from your gross pay Annual Leave: 25 days + BH, plus Birthday Leave to celebrate your special day Flexibility: Option to buy or sell up to 3 days of holiday each year Giving Back: Up to 2 fully paid Volunteering/Community days per year Family First: Enhanced, generous Maternity and Paternity policies, alongside comprehensive Company Sick Pay Rewarding Excellence: Annual pay reviews, and regular staff awards to celebrate your hard work plus a regular events and activities throughout the year Learn more about HCML by clicking the apply button via this job advert or visiting our careers page - HCML Careers Equal Opportunities Statement HCML is committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships. Department Operational Support Team Role Operational Support Administrator Locations Tewkesbury Office Remote status Hybrid About Health & Care Management LTD (HCML) HCML supports lasting health and wellbeing — helping individuals feel better supported, healthier and more resilient over time. We also help organisations build productive, resilient workforces by making healthcare clearer, more connected and easier to manage.