Operations and Implementations Specialist

We are seeking an execution-focused Operations & Systems Implementation Specialist with light build-strategy capability. This role is the bridge between strategy and execution—taking scopes, identifying the right system structure, and building it end-to-end across tools. The focus is on turning ideas into working systems that empower teams to operate with clarity and efficiency. Core Responsibilities Interpret project scopes and determine the most practical system structure before building Implement operational systems across project management, documentation, and automation tools Design workflows, task hierarchies, templates, and SOPs that match real usage Translate Looms, voice notes, chats, and meetings into structured systems and documentation Break down projects into actionable tasks, timelines, and dependencies Identify inefficiencies and simplify overbuilt or unclear systems Required Skills Proven experience implementing systems across tools (ClickUp, Notion, Asana, Airtable, etc.) Ability to think through build strategy before execution (structure, logic, tradeoffs) Strong documentation and written English skills High attention to detail with a practical, execution-first mindset Ability to work independently from scopes with minimal hand-holding Preferred Skills Experience with automation tools (Zapier, Make.com) Familiarity with AI tools and structuring systems for AI usage Experience supporting founders, agencies, or fast-moving teams