Operations Virtual Assistant (Remote)

Are you someone who thrives on organization, takes initiative without being asked, and enjoys building efficient systems?

We're looking for an experienced Operations Virtual Assistant to join our team full-time and play a key role in keeping our operations running smoothly.

📍 Position

Operations Virtual Assistant (Remote)

Employment Type: Full-Time

✅ Who We're Looking For

This role is ideal for someone who:

• Has at least 2 years of experience as an Operations VA, Executive Assistant, Operations Coordinator, or a similar role.
• Is proactive, dependable, and highly organized.
• Can manage multiple priorities while maintaining attention to detail.
• Enjoys improving processes and creating efficient workflows.

Please note: Candidates with less than 2 years of relevant experience will not be considered.
🛠 Your Responsibilities

• Oversee daily business operations
• Monitor employee attendance and timesheets
• Coordinate with team members across departments
• Schedule meetings and manage executive calendars
• Develop and update Standard Operating Procedures (SOPs)
• Create and improve operational workflows
• Manage CRM and project management platforms
• Track tasks, deadlines, and team accountability
• Support invoicing and administrative operations
• Conduct research and prepare reports
• Identify opportunities to improve business efficiency

🎯 Skills & Experience

• Minimum 2 years of relevant operations experience
• Excellent written and spoken English
• Strong organizational and time management skills
• Experience creating SOPs and documenting processes
• Hands-on experience with CRM and project management tools
• Ability to work independently and solve problems proactively

💻 Tools You'll Work With

Zoho Projects • Zoho CRM • ClickUp • Asana • Trello • HubSpot CRM • Google Workspace • Microsoft Office • Slack • Zoom • Calendly • Google Calendar • Outlook • Notion • Airtable

📩 How to Apply

• If you meet the experience requirement and are passionate about operations, we'd love to hear from you.