Part-time Virtual Assistant/Appointment Setter

About WizeMentoring WizeMentoring supports accounting and bookkeeping firm owners around the world to build high-performing, profitable businesses. Through proven systems and expert mentoring, we help our clients improve efficiency, strengthen leadership and achieve long-term sustainable growth. With over 20 staff in 9 different countries, we are growing rapidly and are looking for our next star team member! Visit our website to learn more: https://www.wizementoring.com/ Job Overview We are looking for a reliable, well-organised Virtual Assistant / Appointment Setter to manage appointments and scheduling for clients. This is a part-time position ideal for someone who wants meaningful, flexible work that fits around other commitments. You'll essentially act as Samee (Samantha Regalado, our WizeGrowth & Advisory Success Specialist), with inbox and calendar access to manage meetings and communicate with clients on her behalf. Keeping every interaction professional, prompt, and personable. Why Join WizeMentoring Hourly rate: PHP 300 - 450 Flexible, part-time hours (averaging 1 hour/day, up to a maximum of 10 hours/week, across 5 days/week) 100% remote work from home Supportive and forward-thinking leadership team Opportunity to build long-term Your Role As a dedicated assistant/appointment setter, your focus will be managing the scheduling process and attending to queries for all WizeGrowth and WizeAdvisory clients. As such, a warm, professional, and clear communication style is essential, ensuring every interaction feels prompt and personable. Reports to Samee (Samantha Regalado) Key Responsibilities Scheduling & Calendar Management Coordinate and book appointments for clients via Outlook and Zoom, avoiding scheduling conflicts Confirm, reschedule, and follow up on appointments promptly Send appointment reminders and confirmations to clients Flag any scheduling issues or conflicts to Samee proactively Client Communication Handle client scheduling queries with prompt, professional responses Communicate with clients via Microsoft Teams, email, and/or phone with a professional, friendly tone Meeting Preparation & Follow-Up Help prepare agendas, links, and materials, and follow up to ensure clients are ready ahead of meetings Save, organise, and file meeting recordings and notes after each session Client Records & Onboarding Keep client records clean, accurate, and up to date, flagging any gaps to Samee Manage onboarding admin tasks and flag missing info or outstanding items to Samee Task Tracking & Support Track outstanding client tasks and escalate anything needing Samee's attention Assist Samee with ad-hoc tasks as needed Tech-savvy, with confident, hands-on experience using Microsoft Teams and Outlook Excellent written and spoken English, with strong communication skills Good interpersonal skills and a warm, professional client-facing manner Highly organised, reliable and punctual Comfortable working independently in a remote, part-time capacity Prior experience as a receptionist, scheduler, or virtual assistant is a plus Our Ideal Candidate Tech-savvy, with confident, hands-on experience using Microsoft Teams and Outlook Excellent written and spoken English, with strong communication skills Good interpersonal skills and a warm, professional client-facing manner Highly organised, reliable and punctual Comfortable working independently in a remote, part-time capacity Prior experience as a receptionist, scheduler, or virtual assistant is a plus When you join WizeMentoring, you're not just getting a job. You're joining a fast-moving, impact-driven remote team that values ownership, excellence, and growth. Apply Today!