Payroll and HR Administrator

Job Description

Job Title: Payroll and P&C Administrator

Job Family: P&C

Report To: Payroll and Compensation Specialist

Location: Hybrid / Remote - This role offers flexible working arrangements, with access to our offices in Central London (near Barbican) and Alfreton, Derbyshire (Maisies Way).

Candidates may be based remotely within the UK, with occasional travel to either office as required.

Summary

The Payroll and P&C Administrator is responsible for administering the company’s contractual benefits programs in partnership with the external Benefits advisors. The role also ensures the accurate and timely processing of payroll cycles for each legal company entity. In addition, the position carries responsibility for associated administrative tasks related to Payroll, Benefits, and People & Culture.

Key Duties & Responsibilities

Payroll Duties:

Support the accurate and timely processing of payroll for each legal company entity, in line with established procedures and payroll calendars.

• Assist with the preparation of payroll data, including employee pay elements, deductions, adjustments, and statutory payments.
• Carry out payroll calculations in accordance with agreed pay rules, contractual terms, and statutory requirements, under guidance.
• Maintain an understanding of different employee pay arrangements, including variations arising from TUPE transfers, to support accurate administration.
• Support the Payroll Specialist with year-end and annual payroll activities, including P60s etc (where applicable), and ad-hoc payments such as merit or incentive awards.
• Assist with payroll audits and checks to ensure accuracy, data integrity, and compliance with internal controls and legislation.
• Prepare payroll reports and supporting documentation for review by Payroll and Finance, including data relating to tax, pension, and benefit deductions.
• Support continuous improvement activities by identifying errors, process gaps, or system issues and escalating them appropriately.
  
  
  

Benefits Duties:

• Provide administrative support for company benefits, including pension, life assurance, and private medical insurance.
• Act as a first point of contact for routine employee benefits queries, responding in line with agreed information and escalating complex queries to external benefits advisors where appropriate.
• Support the administration of benefits processes, including new starters, leavers, and changes to employee coverage, liaising with internal stakeholders and external providers as instructed.
• Assist with annual benefits activities, such as benefit enrolment or re-enrolment processes, ensuring accurate data and timely submissions.
• Maintain accurate benefits records and prepare data and reports to support benefits reviews, audits, and policy updates, under direction.
  
  
  

People & Culture (‘P&C’) Administration

• Administer employee vetting processes, including DBS and BS7858 (where applicable), using the Staff Vetting Portal.
• Add new starters to the vetting portal on a weekly basis and monitor application progress, ensuring automated chasers are issued and following up with employees where delays occur.
• Audit vetting applications to ensure completeness and compliance, tracking the status of checks and escalating outstanding items as required.
• Receive and record vetting outcomes, requesting disclosure documentation from employees where applicable and maintaining records securely in individual employee files.
• Support reference checking processes, including issuing requests and chasing outstanding references in line with onboarding timelines.
• Support onboarding administration by chasing outstanding new starter documentation and ensuring records are complete and accurately filed.
• Maintain accurate People & Culture records in line with data protection, and audit requirements.
  
  
  

This list is not exhaustive, and the role holder may be required to undertake other reasonable administrative duties in line with the scope and level of the role, as directed by their manager.

Knowledge & Skills

• Solid knowledge of UK payroll rules, regulations, and compliance requirements.
• Diploma in Payroll/Bookkeeping or equivalent training (Level 3 NVQ).
• Minimum of 3–5 years of relevant professional experience in payroll or related fields.
• Strong attention to detail with a high level of accuracy.
• Proven ability to administer processes in line with established procedures and requirements
• Ability to identify, investigate and resolve payroll and benefits-related issues.
• Skilled in carrying out complex numerical analysis and computations efficiently
• Ability to process a high volume of data requiring strong attention to detail and accuracy.
• Ability to communicate effectively with others for the purpose of data exchange, clarification and dispute resolution.
• Ability to maintain confidentiality.
• Ability to exercise tact and discretion in handling and communicating sensitive and confidential information.
• Proficient with payroll systems preferably ADP and MoorePay along with ability to learn new applications quickly.
• Proficient with MS Excel, Word, PowerPoint, Canva and Outlook.
• Highly adaptable and motivated, with a strong can‑do approach to challenges
  
  
  

Licenses and/or Professional Accreditation

• Payroll Compliance Practitioner Certification
  
  
  

BGIS is an equal opportunity employer and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askHR. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, suitable accommodation in a manner that considers the applicant’s accessibility needs due to disability. #BGISUK