Payroll Manager (Remote - WFH)

Payroll Manager

Remote (Work from Home) – Greater Toronto Area

$100,000–$120,000 Base Salary + Bonus + Comprehensive Benefits

Envy Consulting Group is recruiting a Payroll Manager on behalf of a growing hospitality organization operating more than 30 locations across Ontario and Quebec, with over 2,000 employees in unionized and non-union environments. This is a fully remote leadership opportunity for an experienced payroll professional who will lead a team of six, oversee a complex multi-site payroll environment, strengthen processes and controls, and ensure employees are paid accurately and on time.

The Opportunity

Reporting to senior leadership, the Payroll Manager will lead a team of six payroll professionals and oversee payroll operations across approximately 20 Ontario locations, while supporting Quebec operations as required. The successful candidate will inherit an environment that uses a combination of payroll and workforce-management platforms, primarily Dayforce and ADP Workforce Now. They will be responsible for bringing greater consistency, structure, compliance, and accountability to the payroll function. This role is ideal for a hands-on payroll leader with experience managing teams, supporting large unionized employee populations, and interpreting collective agreements. The Payroll Manager will balance day-to-day operational leadership with opportunities to improve systems, reporting, controls, and service delivery.

Key Responsibilities

• Lead, coach, develop, and manage a team of six payroll professionals
• Establish clear responsibilities, performance expectations, workflows, and service standards for the payroll team
• Oversee accurate and timely payroll processing across approximately 20 Ontario locations
• Support payroll operations for more than 2,000 unionized and non-union employees across Ontario and Quebec
• Manage payroll activities across multiple platforms, primarily Dayforce and ADP Workforce Now
• Interpret and administer payroll provisions contained within multiple collective agreements
• Ensure union-related wages, premiums, overtime, seniority rules, vacation entitlements, dues, benefits, and deductions are processed accurately
• Partner with Human Resources and Labour Relations to resolve payroll matters involving collective agreements, grievances, retroactive adjustments, and employee concerns
• Ensure compliance with payroll legislation, taxation requirements, collective agreements, and internal policies
• Review payroll reconciliations, remittances, deductions, taxable benefits, vacation pay, pension contributions, union dues, and year-end reporting
• Manage payroll audits, reporting, controls, documentation, and compliance reviews
• Investigate and resolve complex payroll discrepancies and escalated employee inquiries
• Partner with Human Resources, Finance, Operations, Labour Relations, and site leadership to improve payroll accuracy and communication
• Develop consistent payroll practices and procedures across multiple locations
• Identify opportunities to streamline workflows, reduce manual processes, and improve system utilization
• Support payroll-related integrations, implementations, upgrades, and organizational initiatives
• Prepare payroll reporting and analysis for senior leadership
• Maintain confidentiality and ensure the integrity of sensitive employee and payroll information

Qualifications

• Significant payroll management experience within a complex, high-volume, multi-site organization
• Demonstrated experience directly managing, coaching, and developing a payroll team
• Experience leading a payroll team of comparable size is strongly preferred
• Demonstrated experience managing payroll for a large unionized employee population
• Strong experience interpreting and applying multiple collective agreements
• Knowledge of union dues, wage grids, shift premiums, overtime rules, seniority provisions, retroactive pay, pension contributions, and negotiated benefits
• Strong working knowledge of Ontario payroll legislation and compliance requirements
• Knowledge of Quebec payroll requirements is considered an asset
• Hands-on experience with Dayforce and/or ADP Workforce Now
• Experience overseeing payroll for both hourly and salaried employees
• Demonstrated ability to improve payroll processes, controls, reporting, and system utilization
• Strong reconciliation, analytical, and problem-solving skills
• Ability to communicate effectively with employees, union representatives, operational leaders, Human Resources, Finance, and Labour Relations
• Strong organizational skills and the ability to manage competing priorities and strict payroll deadlines
• Payroll Compliance Professional, Payroll Leadership Professional, or an equivalent payroll designation is strongly preferred
• Experience within senior living, healthcare, hospitality, retail, or another multi-location environment is considered an asset

Why Consider This Opportunity?

• Competitive base salary of $100,000–$120,000
• Annual performance bonus
• Comprehensive health and benefits package
• Fully remote working environment
• Opportunity to lead and develop an established team of six payroll professionals
• High-impact leadership role supporting more than 2,000 employees
• Exposure to a complex, multi-site, unionized payroll environment
• Opportunity to improve and modernize payroll systems, controls, and processes
• Collaborative environment with strong exposure to senior leadership

Location Requirement

This position is fully remote; however, candidates must reside in the Greater Toronto Area and be available to attend occasional in-person meetings, training sessions, and company events.

Apply

This is a confidential search being managed by Envy Consulting Group. Qualified candidates are encouraged to apply directly through LinkedIn. All applications and inquiries will be handled with strict confidentiality.