Payroll Specialist

About LOVB (League One Volleyball): League One Volleyball (LOVB) is reimagining women's sports. Launched in 2019, our company is a mission-led sports performance, training and media enterprise that will change the game of volleyball in the USA and empower new generations of female athletes. It is a groundbreaking time for volleyball in the US with our historic triple Olympic Gold medals in Women's Indoor, Beach and Sitting Volleyball. Volleyball is already the #1 most played girls' youth sport. There are 38M current and former players today. Of major sports, it's the only one that is women-first (~90% of players are female). But the volleyball market has been almost entirely missed by traditional sports investors, brands, and media. LOVB is capturing this opportunity by creating a strong club business, and from that built-in audience and fandom, is creating the best Pro League in the world and a digital ecosystem that will connect all aspects of LOVB. This community-up approach will drive participation and fandom, while enabling greater empowerment for girls and young women living this amazing sport. In this role, you will join a mission-driven, roll-up-your-sleeves team of innovators and builders who have come together to change the paradigm of professional volleyball and women’s sports. JOB DESCRIPTION Title: Payroll Specialist Department Code & Name: Finance- 311 FLSA Status: Exempt Location: Remote (U.S.-based) with occasional travel for site visits and business-related events Job Level & Type: Individual Contributor Job Summary: The Payroll Specialist is responsible for supporting multi-entity multi-state payroll operations with a strong focus on time & attendance administration, scheduling, FLSA compliance, overtime calculations, and ensures adherence to wage-and-hour regulations. This role ensures accurate payroll processing, compliance with federal and state labor laws, and timely resolution of payroll-related issues. Essential Duties and Responsibilities: Administer and maintain Rippling timekeeping system for timecards and scheduling. Audit employee timecards punches and schedules to ensure accurate tracking of worked hours. Partner with clubs to assist and support timekeeping and scheduling shifts. Ensure compliance with FLSA, federal, state, and local wage-and-hour regulations. Validate and audit time data including hours worked, PTO, overtime, premiums, seasonal coach hours, accurate calculation of wages, and blended-rate OT. Maintain payroll records for new hires, terminations, pay changes, locations, and tax elections. Review payroll audits and preview reports to identify, investigate, and resolve discrepancies prior to payroll submission. Validate employee work locations, tax setups, and local tax jurisdiction requirements to ensure proper withholding and compliance. Support payroll tax administration, including tax account registrations, filings, reconciliations, and resolution of payroll tax notices. Assist with year-end payroll activities including W-2 processing, taxable benefit reporting, corrections, and reconciliations. Create adhoc reports in Rippling to support audit and reporting needs. Participate in payroll system updates, testing, workflow improvements, and onboarding of newly acquired clubs. Maintain and enhance payroll SOPs; recommend process improvements to reduce manual work and standardize practices. Provide timely and professional payroll support throughout the organization. Maintain confidentiality of payroll and employee information. Required & Preferred Skills/Abilities: Strong knowledge of U.S. payroll regulations including FLSA and multi-state wage-and-hour rules. Proficiency with payroll/HCM systems such as Rippling, Paycor, ADP, UKG, Workday. Strong knowledge of Rippling T&A and Payroll, including payroll processing, employee time tracking, schedules, and reporting. Strong analytical skills with proficiency in Excel/Google Sheets (lookups, pivot tables, validations). Excellent attention to detail, accuracy, and follow-through. Ability to troubleshoot Time and Attendance and Payroll issues and identify root causes. Strong written and verbal communication skills; able to translate payroll concepts for employees. Highly organized with the ability to prioritize and meet tight deadlines. Education and Experience: 5+ years of hands-on U.S. multi-state multi-entity payroll experience. Experience using Rippling Time & Attendance, Scheduling, and Payroll. Experience supporting payroll tax setup, reconciliations, and year-end reporting. Experience in sports, entertainment, hospitality, or high-growth/startup environments preferred. Personal Attributes Thrives in a fast-paced, dynamic environment with shifting priorities. Solutions-oriented and able to identify when to escalate issues or challenges. Strong collaborator with excellent verbal and written communication skills. Capable of working independently while effectively partnering with a distributed, remote team. Positive, proactive, organized, and creative - brings fresh ideas to problem-solving. Highly adaptable and eager to learn in a rapidly evolving environment. Work Environment & Physical Requirements (Remote): Ability to operate a computer and use a keyboard, mouse, and video conferencing tools. Ability to clearly communicate via video, phone, and written channels. Ability to participate in all meetings with video enabled. Dedicated remote workspace with a dual-monitor or multi-monitor setup. Occasional travel will be required for site visits and events.