Payroll Specialist

About StaffHero

StaffHero connects businesses with highly skilled remote professionals to help them scale efficiently and cost-effectively. We provide comprehensive workforce solutions, including recruitment, onboarding, training, payroll, compliance, and workforce management. Our mission is to help organizations build high-performing teams while ensuring seamless operational support and exceptional employee experiences.

Position Overview

StaffHero is seeking a detail-oriented and highly organized Payroll Specialist to manage payroll processing, employee compensation records, and payroll compliance activities. The ideal candidate will ensure employees are paid accurately and on time while maintaining compliance with company policies, client requirements, and applicable labor regulations.

This role requires strong analytical skills, exceptional attention to detail, and the ability to handle confidential information with professionalism and discretion.

Key Responsibilities

• Process payroll accurately and on schedule for employees and contractors.
• Review timesheets, attendance records, and compensation data to ensure payroll accuracy.
• Maintain payroll records, employee information, tax documentation, and compensation details.
• Investigate and resolve payroll discrepancies, deductions, and payment issues.
• Coordinate with HR, Finance, Operations, and management teams regarding payroll-related matters.
• Process new hire payroll setup, employee changes, terminations, and compensation adjustments.
• Prepare payroll reports and support month-end and year-end payroll activities.
• Ensure compliance with company policies, payroll procedures, and applicable labor regulations.
• Respond to employee inquiries regarding payroll, deductions, benefits, and compensation.
• Maintain confidentiality of employee and payroll information at all times.

Qualifications

Required

• Proven experience in payroll processing, payroll administration, accounting, finance, or a related role.
• Strong understanding of payroll procedures and payroll compliance.
• Advanced proficiency in Microsoft Excel and Google Sheets.
• Excellent attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Ability to manage confidential information with discretion.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to work independently in a remote environment.

Preferred

• Experience with payroll platforms such as ADP, Paychex, Gusto, QuickBooks Payroll, Rippling, Deel, or similar systems.
• Experience supporting multi-state or international payroll.
• Knowledge of labor laws, tax regulations, and payroll compliance requirements.
• Experience working with staffing agencies, healthcare organizations, or remote workforce environments.
• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.

What Success Looks Like

• Payroll is processed accurately and on time with minimal errors.
• Employee payroll inquiries are resolved promptly and professionally.
• Payroll records remain accurate, organized, and compliant.
• Payroll reports and documentation are completed efficiently.
• Compliance and confidentiality standards are consistently maintained.

Work Arrangement

• Full-Time
• Remote
• Reliable internet connection and dedicated workspace required
• Ability to work during designated business hours as needed