Payroll Specialist

What We Offer Fully remote work environment Working hours: 09-05 Pacific time zone Competitive salary Exposure to end-to-end accounting and U.S. payroll operations Opportunity to help build and shape finance processes from the ground up Structured tooling and documentation with room for improvement and ownership A collaborative finance team environment with clear expectations and support Growth opportunities alongside a scaling, international company About the Opportunity Our client is a rapidly scaling company with a global team and a strong presence in the US. As their workforce grows, payroll complexity is increasing, particularly with US-based employees and compliance requirements. They are looking for a Payroll Administrator with hands-on US payroll experience who can ensure accurate, compliant, and timely payroll processing. This role requires a strong understanding of US labor laws, tax regulations, and payroll best practices. You will play a key role in maintaining operational accuracy and ensuring employees are paid correctly and on time, while navigating multi-jurisdictional requirements. Key Responsibilities Accounts Payable Import and maintain vendor bills and credit memos in the accounting system Maintain vendor records and supporting documentation Partner with Operations teams on COGS-related invoices and payments Assist with vendor statement reviews and discrepancy resolution when needed Accounts Receivable & Billing Create and issue invoices, receipts, and billing statements Monitor AR balances and post incoming payments from payment processors Perform regular AR aging reviews and follow up on past-due balances Support bad debt monitoring and periodic bad debt calculations Payroll & Employment Operations Support payroll processing for U.S. employees and international employees/contractors Partner with external payroll providers (e.g. Gusto, Deel, Justworks or similar) on: Payroll preparation, review, and validation Employee setup changes, payroll data updates, and issue resolution Support U.S. employment lifecycle processes: Onboarding and offboarding coordination Payroll-impacting changes (terminations, state changes, role changes) Proactively research and track U.S. payroll and employment requirements, including: Multi-state payroll considerations Federal and state-level compliance obligations Employment-related triggers such as nexus, registrations, and reporting Maintain payroll documentation and support audit and compliance readiness Month-End Close & Reconciliations Support monthly close activities across P&L and Balance Sheet accounts Prepare and post journal entries (weekly and monthly) Perform balance sheet reconciliations, including: Cash and bank accounts Prepaid and accrued expenses Fixed assets WIP and COGS-related accounts Identify missing transactions, discrepancies, or unusual variances and escalate proactively Process Improvement & Documentation Follow and maintain existing accounting SOPs and operational documentation Identify process gaps, inefficiencies, or recurring issues Suggest and support process improvements as systems and workflows evolve Contribute to building scalable accounting and payroll processes in a growing environment Requirements Experience & Skills 3+ years of experience in Accounting Operations, Finance Operations, or a similar role Hands-on experience with: Accounts Payable, Accounts Receivable, and reconciliations, Month-end close activities Experience supporting payroll in partnership with an external payroll provider Exposure to U.S. payroll (W-2 employees and/or contractors), including multi-state environments Strong understanding of core accounting principles (P&L, Balance Sheet, journal entries) High attention to detail and comfort working with transactional financial data Strong research skills and ability to independently investigate regulatory or payroll-related questions Experience working in a fully remote, asynchronous environment Professional working proficiency in English Nice to Have Experience with tools such as: Payroll platforms ( Gusto, Deel, Justworks), QuickBooks, ClickUp, Notion, PandaDoc Prior exposure to U.S. employment compliance across multiple states Experience in fast-growing startups or scale-up environments Experience working with international teams and mixed employment models What We’re Looking For Highly organized and process-oriented Reliable and consistent in operational execution Proactive in identifying and flagging issues Comfortable collaborating cross-functionally Clear, concise, and professional written communication Curious mindset with a strong ability to learn and adapt