People & Office Administrator (Mat. Cover)

FTC (Maternity Cover ~ 9 months). London-based. Hybrid role About the role Your role is to support the People & Culture Lead with a wide range of HR tasks, including HR administration, maintaining the HRIS, and ensuring the seamless operation of the People & Culture function. Additionally, this position involves taking ownership of key office support responsibilities, contributing to the smooth running of day-to-day operations. What you’ll do HR Administration: Create and distribute Company letters and contracts for freelancers & employees. Action the needed right-to-work for new joiners for their region. Lead the onboarding process, ensuring all tasks are completed, documents are signed, and files are accurately stored, while continuously identifying opportunities to improve the process. Maintain up-to-date visa right-to-work checks, flag upcoming visa expirations to the People & Culture Lead . Ensure all employee changes are reflected in the S&L system, coordinating with TA and IT as needed. Manage monthly HR credit card transactions in collaboration with the Finance team. Maintaining up-to-date and accurate records, including processing and storing documents HRIS Management: Support the People & Culture Lead in keeping the HRIS up to date, including but not subject to Company links and documents, public holidays, employee profiles (e.g., notice periods, probation end dates, salary/job changes). Payroll Administration: Assist the People & Culture Lead in managing the payroll platform, actioning admin requests, and addressing document queries from employees. Employee Engagement: Organise and manage employee gifts for birthdays, leavers, and special occasions. Support with the preparation of the People slide for the monthly Townhall presentation, sharing key People updates for the monthly IMM. Support the People & Culture Lead in planning employee socials and events, ensuring they are engaging and inclusive. Office Support: Manage bi-weekly office needs, such as groceries and supplies, and coordinate cleaning arrangements with the office cleaner. Provide support to EMEA employees for business travel and accommodation, in line with Finance approvals. Private Medical Insurance and Other Benefits: Assist with the management of Greenpark’s Private Medical Insurance and other employee insurances, as needed. About you HR or office admin experience preferred, graduates welcome with strong soft skills and eagerness to learn HRIS/payroll familiarity a plus, training provided Strong attention to detail and accuracy Discreet and trustworthy with confidential information Excellent organisational skills, able to manage multiple priorities Clear, professional communication Proactive and solutions-focused Positive attitude, confident to ask questions and learn quickly