Personal Assistant for a Design and Engineering Firm in the US (Home Based Part Time)

Client Information The company is an architectural design and engineering firm headquartered in California, dedicated to designing custom spaces and delivering permitted building plans. Focusing on quality, efficiency, and customer service, their team of architectural designers and engineers partners with clients to guide residential and commercial projects from concept to completion. Job Description • Manage a unified, clearly delineated digital calendar spanning A&E client meetings, site visits, board meetings, and solar sales calls, site assessments, and installer coordination • Triage email/calls/texts across all inboxes, drafting responses appropriate for each brand/voice • Build itineraries, confirm bookings, and troubleshoot travel issues. • Prescreen and schedule project bids. • Organize all files in shared drives (Google Drive) with a clear, consistent folder structure per company • Manage the sales pipeline/CRM remotely, follow up on quotes and leads by phone/email • Support remote onboarding logistics for new hires (scheduling, paperwork, shipping equipment) • Support with screening and recruiting new staff. • Manage personal appointments and family scheduling (booking, confirming, rescheduling) • Handle confidential personal and financial matters with discretion, using secure digital channels • Track invoicing status and follow up on outstanding payments via email/phone Must Haves • Open to Filipinos ONLY based in the Philippines. • At least 2 years of experience relevant to the role • Excellent written and verbal communication skills • Highly organized with strong digital systems for separating information, files, and communications by entity Nice to Haves • Architecture and Engineer background • Basic bookkeeping or multi-entity administrative experience Home Office Requirements Please only apply for this role if you have the following home office requirements: · Perfectly working headset and webcam · Stable internet connection of at least 25 Mbps ~ 50 Mbps · Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later · Quiet room with no distractions or background noises · A backup plan if the power goes out or if your internet connection becomes unstable during your shift Only applicants meeting the strict criteria above will be contacted. Connect With Us https://virtualcoworker.com.ph https://virtualcoworker.com/our-culture https://www.facebook.com/virtualcoworker https://www.linkedin.com/company/virtual-coworker