Personal Assistant to the CCO, COO & CTO (m/f/d)

JOIN OUR TEAM As a Personal Assistant to the CCO, COO, and CTO , you will be managing the Executive Offices for our commercial, operational, and technology leaders, working closely with the top Executives of Westwing. As a vital heartbeat of the company, you shape Westwing’s culture through the excellence and dedication with which you keep these offices running seamlessly. You ensure that our Executives are empowered to focus entirely on their highest priorities and conduct key decisions in the right forums. In this role, you are in charge of complex calendar and email management, take the lead in organising high-level meetings and workshops, and handle all travel arrangements as well as diverse ad-hoc requests. You act as a strategic gatekeeper with a confident and warm presence, ensuring a professional and welcoming atmosphere at our headquarters. This position is permanent and based in Munich . WHAT YOU'LL DO Work closely with the CCO, COO, and CTO of Europe’s #1 premium destination for Home & Living, managing their respective offices and acting as a central touchpoint for internal and external enquiries Coordinate and manage day-to-day organisational tasks, including full diary and inbox management across multiple executive calendars, as well as providing comprehensive administrative, meeting, and correspondence support Arrange complex domestic and international travel and accommodation, and manage related expenses and payments Manage high-impact event projects, taking the primary lead in organising Executive Offsites, commercial/operational workshops, and team events Manage key stakeholder relations and organise high-level meetings and cross-functional syncs to ensure seamless operations across the Commercial, Operations, and Tech divisions Work closely with other Executives’ PAs, Westwing’s Office Management, and team members across the company to foster cross-departmental collaboration and ensure seamless processes YOU COME WITH Several years of executive-level support experience, and/or relevant experience or education as a Personal Assistant, or in hotel management, office management, or a similar corporate field The ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities with high resilience and calm professionalism Extraordinary organisational skills, a high level of diligence, and a strong eye for detail when balancing the needs of multiple leaders Quick grasp of complex situations and the confidence to make decisions independently as a strategic gatekeeper A warm and service-oriented personality who brings a strong professional presence and a proactive, welcoming attitude to our headquarters Proven expertise in managing strict deadlines and competing priorities across multiple executive schedules simultaneously Full proficiency in Microsoft Office (Word, Outlook), supplemented by the Google Office suite (Docs, Slides) Excellent social and communication skills with full fluency in both English and German WHY WESTWING If you are looking for a place where ambition meets creativity, where ideas turn into impact fast, and where people are trusted to grow - you have found it. At Westwing, we’re building the Superbrand in Design with a team that’s shaping the future of beautiful home & living. Here is what you can look forward to: A high-performance culture built on trust, feedback and collaboration An inspiring, international environment that empowers you to think big, take ownership, and grow beyond your comfort zone A flexible hybrid setup with 3 office days per week - because strong connections and quick collaboration make great ideas happen Work-from-anywhere opportunities for up to 4 weeks per year - as fresh perspectives spark bold ideas 30 days of paid holiday to rest, recharge, and come back ready to create A beautiful, centrally located, dog-friendly office with inspiring spaces, a sunny terrace, and good food - designed for moments that energise and connect Exclusive discounts - 40% off Westwing Collection, 20% off third-party brands (each on non-reduced items), 10% Family & Friends discount, plus special-occasion vouchers Wellbeing support through mental health resources, sports memberships, and preventive care Sustainable mobility options with discounted public transport and JobRad - moving with purpose and care for the planet Support for working parents, including our on-site Westwing Wichtel daycare and a partnership with multilingual provider Elly & Stoffl One annual Social Impact Day to give back to a cause you care about - because being human is our true superpower Team rituals that celebrate results and togetherness - from Movie Nights and Oktoberfest to Summer & Winter Parties ABOUT US Westwing, Europe’s #1 in Beautiful Living e-commerce, is present in 20+ European countries and achieved a GMV (Gross Merchandise Volume) of EUR 507 million in 2025. As Europe’s premium one-stop destination for Design Lovers, it offers a unique brand experience with a carefully curated assortment of the Westwing Collection and 3rd party design brands. The integrated platform combines Shop, Daily Specials, Stores, the B2B Service (Westwing Business) and the Westwing Design Service. Westwing’s team works together on its shared purpose to “Excite people to create homes that unlock the full beauty of life”. Founded in 2011, Westwing is headquartered in Munich and went public on the Frankfurt Stock Exchange in October 2018. Our team is a diverse group of professionals aiming for high performance, working together at a fast pace in an inspiring, international and informal environment that enables you to grow your career while working with a brand and products our customers love. We’re made up of passionate people who are creative enough to disrupt the status quo, brave enough to fail and smart enough to win. So come, be part of the “wow, you work at Westwing?” crowd. Diversity is deeply rooted in our culture. Our mission doesn’t stop to inspire only your design choices, it continues to embrace an inclusive lifestyle filled with respect to everyone’s uniqueness, cultural differences and equal opportunity. Department Executive Office