Private Executive & Lifestyle Assistant

Private Executive & Lifestyle Assistant

Part-Time | Flexible | Hybrid / Remote | Athens or Thessaloniki

A private entrepreneur is looking for an exceptionally capable, discreet and resourceful Executive & Lifestyle Assistant to work closely with the Founder and help manage the many moving parts of a demanding personal and professional life.

This is not a conventional secretarial or administrative role.

The objective is simple: create order, anticipate needs, solve problems and make things happen.

The role requires someone who can be trusted with sensitive information, operate independently and bring structure to situations that are often fast-moving and unpredictable.

The Role

You will work closely with the Founder across a wide range of personal, professional and lifestyle matters.

No two days will necessarily look the same. You may be coordinating travel in the morning, resolving a practical issue during the day, communicating with a professional or supplier in the afternoon and organising an important personal commitment in the evening.

The expectation is not simply to complete tasks, but to take ownership from request to resolution.

What you will do

· Manage and coordinate the Founder’s personal and professional calendar.

· Organise travel, accommodation, transportation and detailed itineraries.

· Coordinate personal, family and social commitments.

· Manage appointments, reservations, dinners, events and special occasions.

· Coordinate household projects, suppliers, contractors and service providers.

· Handle subscriptions, renewals, documents, invoices and administrative matters.

· Organise purchases, deliveries, errands and other practical requirements.

· Maintain a highly organised digital filing and information system.

· Research and evaluate services, destinations, suppliers and alternatives.

· Coordinate with accountants, advisors and other professional contacts when required.

· Act as a trusted link between the Founder and the wider team when required, helping coordinate information, communication and follow-ups on selected business matters.

· Use AI and digital tools intelligently to improve research, organisation and execution.

· Take ownership of unexpected requests, special projects and last-minute changes.

How you will work

The Founder will often give you an objective rather than a detailed instruction.

You will be expected to determine what needs to happen, identify the best solution, coordinate the right people and follow through until the matter is fully resolved.

You should naturally think one step ahead:

What needs to happen next? What could go wrong? What can I solve before it becomes a problem?

Discretion is essential. Confidentiality, judgement and reliability are non-negotiable.

We are looking for someone who is

· Exceptionally organised and dependable.

· Highly discreet, trustworthy and mature.

· Proactive and naturally anticipatory rather than reactive.

· Resourceful and excellent at solving problems.

· Calm and effective when priorities suddenly change.

· Comfortable managing many completely different matters simultaneously.

· Highly capable with technology and AI tools.

· Fluent in Greek and excellent in English.

· Confident communicating with senior professionals, suppliers and service providers.

· Detail-oriented, with strong judgement and good taste.

· Comfortable working independently with limited supervision.

· Naturally service-minded, but confident enough to take initiative and make decisions.

· Low-ego, reliable and willing to do whatever is required to get the job done properly.

Relevant backgrounds

Experience may come from:

· Executive or Personal Assistance

· Private Office / Family Office

· Luxury hospitality or concierge

· Travel and lifestyle management

· Events

· High-end real estate

· Founder-led businesses

· Other demanding, highly service-oriented environments

The background is less important than the person.

We care about judgement, discretion, intelligence, initiative, reliability and the ability to make things happen.

What you will get

· A high level of trust, responsibility and autonomy from day one.

· Direct access to the Founder.

· Exposure to a wide range of personal and professional environments.

· A flexible working model designed around results rather than a rigid schedule.

· The opportunity to build and continuously improve a highly organised private office operation.

· A role that can develop significantly over time for the right person.

The role is part-time and flexible and can be combined with another professional activity, provided the agreed level of availability and responsiveness can be maintained.

Location: Athens or Thessaloniki preferred

Working model: Primarily remote / hybrid

Hours: Flexible and variable depending on requirements

Occasional in-person support and travel may be required.

Above all, we are looking for someone who genuinely enjoys bringing order to complexity, anticipating what needs to happen and making another person’s life run exceptionally well.

If you are the kind of person people trust when something important simply needs to get done, we would like to hear from you.