Probate Legal Assistant

JOB DUCK IS HIRING A PROBATE LEGAL ASSISTANT

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification for 4 years!

Role Overview

Job Duck is seeking an experienced Legal Assistant to provide administrative and paralegal support to a growing legal team handling estate planning, probate, and business transactional matters. In this role, you will help attorneys prepare for upcoming transactions, gather client information, produce legal documents, and customize contracts while supporting the firm’s existing staff. Your work will help reduce administrative workloads, strengthen document preparation processes, and ensure attorneys receive dependable support across multiple practice areas. The ideal candidate is friendly, kind, detail-oriented, and capable of working independently while maintaining positive relationships with the team. This opportunity is well suited for a legal professional who can take ownership of assigned work and contribute meaningfully without requiring constant guidance or supervision.

Schedule:

Monday to Friday from 8:30 AM - 5:30 PM [MST][MDT] (United States of America)

Your Responsibilities Will Include but Are Not Limited To:

• Using Clio and related tools to support matter management, documentation, and time-entry processes
• Maintaining accurate information within the firm’s systems and legal technology platforms
• Uploading required information, documents, and service materials
• Customizing contracts and assisting with legal drafting
• Producing legal documents accurately and efficiently
• Providing support for business transactional matters
• Reviewing work carefully to ensure accuracy, completeness, and attention to detail
• Coordinating with attorneys and staff while independently managing assigned responsibilities
• Assisting current staff members with assigned legal and administrative work to reduce their workload
• Conducting client intake and collecting relevant case or matter information
• Gathering and organizing client information required for legal matters and transactions
• Assisting with estate planning matters and related document preparation
• Performing administrative and paralegal tasks based on the needs of the legal team
• Supporting attorneys with upcoming estate planning, probate, and business transactions
• Protecting confidential client, firm, and legal information
• Following established firm procedures when preparing, organizing, and maintaining legal documents
• Communicating with clients in a friendly, kind, and professional manner

What We’re Looking For:

• Strong professional experience in estate planning, probate, and business transactions is required
• Experience supporting attorneys with legal and administrative responsibilities is required
• Experience gathering client information and preparing legal documents is required
• Experience with legal drafting and contract customization is required
• Previous experience with estate planning matters is highly preferred
• Experience with Clio is preferred
• Role will support a firm located in Idaho and operating in the Mountain Standard Time Zone
• Exact working hours must be confirmed
• Spanish is not required
• Required and preferred software experience includes:
• Clio
• Ajax, an artificial intelligence integration used with Clio for performance and time-entry tracking
• RoboForm
• Position may involve approximately 6–15 calls per day, based on the selected call scale in the source notes
• Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
• Quiet, distraction-free remote work environment

What’s In It for You?

• Monthly compensation starting from 1,150 to 1,220 USD.
• Paid time off.
• 100% Remote, Full-Time, Long-Term Career Opportunity.
• Parental leave.
• Opportunities for professional development and training
• Dedicated support from our team.
• A chance to work with clients who share our values.

Ready to dive in? Apply now and make sure to follow all the instructions!

DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process.