Procurement Administrator

Who we are: At Vireo Health, we’re not just another cannabis company—we’re a movement. Founded by physicians and driven by innovation, we blend science, technology, and passion to create top-tier cannabis products and experiences. Our team of 500+ bold creators and trailblazers are shaping the future of the industry, and we want you to be part of it. We take pride in being one of the most diverse and inclusive workplaces in cannabis, fostering a culture where everyone belongs. Through employee engagement, community events, and non-profit partnerships, we’re building more than a business—we’re building a community. As we rapidly expand nationwide, we’re looking for talented, driven, and passionate people to join us. If you’re ready to turn your passion into a career, let’s grow the future together. What the role is about: As a Procurement Administrator, you will provide day-to-day administrative and operational support to Vireo Health’s corporate procurement team. You’ll be responsible for accurately processing purchase orders, maintaining vendor and contract records, tracking deliveries, and supporting invoice reconciliation across the company’s procure-to-pay process, working closely with senior procurement staff, finance/accounts payable, and internal departments to ensure purchasing activity is timely, accurate, and properly documented. This is an entry-to-early-career role designed to build a strong foundation in procurement operations, with opportunities to grow into a Procurement Coordinator or similar role as skills develop. This is a remote position with occasional travel required (less than 10%) for team meetings, vendor visits, or site support; standard business hours apply, with occasional flexibility needed to accommodate vendor time zones or urgent order issues. What impact you’ll make: Enter and maintain vendor contact information, W-9s, banking details, and basic contract records in the vendor database, ensuring records stay current and complete Monitor open purchase orders and proactively follow up with vendors on order confirmations, shipment status, and expected delivery dates Assist with reconciliation between purchase orders, packing slips/receipts, and vendor invoices; flag mismatches in quantity, price, or item description for resolution Collect and organize vendor onboarding documentation (W-9, certificates of insurance, banking/ACH forms) and route for approval prior to activating new vendors Maintain a well-organized digital filing system for purchase orders, contracts, vendor agreements, and correspondence, ensuring documents are easy to retrieve for audits or reviews Respond promptly and professionally to internal inquiries from cultivation, retail, and corporate teams regarding order status, expected delivery, or basic vendor questions Assist senior procurement staff with data entry, formatting, and light analysis for recurring spend and vendor performance reports Help track receiving discrepancies (short shipments, damaged goods, incorrect items) and route them to the appropriate team member for resolution Support general department administrative needs, such as scheduling vendor calls, preparing meeting materials, and maintaining shared procurement trackers Escalate unresolved vendor, pricing, or delivery issues to the Procurement Coordinator or department heads in a timely manner Work primarily within Microsoft Excel and the company’s ERP/procurement system for processing purchase orders and maintaining vendor records, with training provided on specific systems Roles and responsibilities may shift over time, and these duties may not cover the full scope of work What you've accomplished: High school diploma required; Associate’s degree preferred 0–2 years of procurement, purchasing, or administrative experience Proficiency in Microsoft Excel (comfortable with basic formulas, filtering, and data entry); ERP exposure a plus but not required Strong attention to detail and accuracy, particularly when handling numerical data (pricing, quantities, order totals) Solid organizational skills with the ability to manage multiple open orders and documents at once Clear, professional written and verbal communication for vendor and internal team correspondence Ability to follow established procurement processes and procedures accurately and consistently Comfortable working independently in a remote environment while staying responsive to team and vendor communications What we offer: Compensation: $55,000-60,000 annually depending on experience Medical, dental, vision, and life insurance on the first of the month after you begin employment Competitive additional benefits including HSA, FSA, Dependable Care, EAP services, etc. 11 Days of accrued PTO in addition to 2 Wellness Days & Volunteer Hours that will increase with tenure 401k program with an employer match after six months of employment Why Choose Vireo? Life’s too short to work somewhere that doesn’t ignite your passion. The cannabis industry is fast-paced, innovative, and full of opportunity—where science meets creativity, and wellness meets culture. At Vireo Health, we’re pioneering the future of cannabis with a team that’s as dynamic as the industry itself. Here, you’ll find a workplace that’s collaborative, inclusive, and driven by HEART and purpose, where your work has a real impact on people’s lives. Whether you’re cultivating the highest-quality plants, crafting cutting-edge products, or shaping unforgettable customer experiences, you’ll be part of something bigger. If you’re looking for a career that’s exciting, meaningful, and full of growth, let’s build the future of cannabis together. ✅ A Growing Industry: Work at the leading tech company in the cannabis industry and help shape the future ✅ Passionate Culture: Join a team that truly cares about the plant, the people, and the purpose behind what we do ✅ Employee Perks: Enjoy competitive pay and benefits, paid time off and employee discounts ✅ Making an Impact: We’re committed to education, sustainability, and giving back to the communities we serve. EEO Statement Vireo Health, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. www.vireohealth.com