Program Administrative Specialist

Company Description The Maryland Business Opportunity Center (MBOC) focuses on helping community members across Maryland access local, regional, and national business resources. It was created to address barriers that prevent many individuals and organizations from fully participating in economic and business opportunities, especially in the wake of pandemic-related challenges. Operated by the University of Maryland, MBOC benefits from strong institutional support and access to academic and professional networks. The center partners closely with the Maryland Small Business Development Center to deliver coordinated services, guidance, and educational programs to emerging and existing businesses. Prospective team members will join a mission-driven organization committed to inclusive economic growth and practical support for entrepreneurs.
Role Description The Program Administrative Specialist is a full-time, hybrid role based in Maryland County, Liberia, with flexibility for some work-from-home arrangements. This position supports the daily operations of MBOC programs, including scheduling events, coordinating workshops, maintaining program calendars, and handling logistics for meetings and trainings. The specialist will manage program records and databases, assist with preparing reports and presentations, and ensure accurate documentation of participant engagement and outcomes. Day-to-day responsibilities include responding to inquiries from community members and partners, assisting with intake and registration processes, and providing administrative support to program staff and leadership. The role may also involve routine financial and grant-related tasks such as processing invoices, tracking expenses, and supporting compliance with university and partner requirements.
Qualifications

• Program administration and coordination skills, including scheduling, organizing events, and managing program documentation.
• Office and administrative skills such as data entry, records management, and proficiency with productivity tools (e.g., Microsoft Office or Google Workspace).
• Communication and interpersonal skills to interact effectively with participants, community partners, and internal stakeholders in a professional, respectful manner.
• Basic financial and reporting skills, including tracking expenditures, assisting with budget or grant reporting, and maintaining accurate logs.
• Ability to work independently, manage multiple priorities, and adapt to both in-office and remote work environments.
• Strong attention to detail, organizational skills, and a commitment to confidentiality and data integrity.
• Experience in community outreach, nonprofit, small business support, or higher education settings is beneficial.
• Associate’s or bachelor’s degree in business administration, public administration, communications, or a related field, or equivalent relevant experience.