Program Coordinator

This position has been deemed critical by the School of Humanities and Sciences Dean’s Office and is exempt from the hiring freeze. Work Arrangement: Hybrid work schedule (at least 3 days per week on-site). May require working flexible hours, including occasional nights and weekends. Budgeted Salary: The budgeted hourly rate for this position is $42.00 to $46.00 per hour. The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 24 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day. Department/Program Description: American Studies, Feminist, Gender, & Sexuality Studies, and Modern Thought & Literature are separate interdisciplinary programs (IDPs) offering both undergraduate and graduate programs of study. We work with faculty from across the University who are interested in interdisciplinary study, and we attract vibrant and brilliant students and scholars who align with our research and teaching missions. The IDPs are part of a highly collaborative team across multiple units in a culture that encourages and supports opportunities for professional growth and provides a positive working experience. Position Summary The IDPs are seeking a Program Coordinator (PC) to provide logistical and administrative support in various functional areas for three distinct programs. The PC will work under the general supervision of the Assistant Director of Student Services of the IDPs and will be responsible for supporting student programming and events, as well as reconciling and tracking financial expenses, to ensure the success of the research and teaching mission of the IDPs. The PC will be responsible for event activities such as publicity, room scheduling, travel arrangements, catering, and reconciliation and tracking of event related financial expenses. The PC will also be responsible for updating program websites, databases, resource documents, etc. The PC must be able to work independently and in collaboration with university colleagues and partners to troubleshoot and resolve issues. Exceptional attention to detail and organizational skills are required to successfully track and complete finances, events, and deadlines for three independent programs. Excellent written & oral communication skills are needed to interact effectively with students, faculty, and administrative staff across a range of topics and platforms. The ideal candidate will be a self-starter who can learn quickly, take ownership of tasks, and contribute effectively within a team setting. This is a 100% FTE, one-year fixed-term, non-exempt position with potential one-year extension based on available funding. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need. Preferred Requirements Additional highly preferred qualifications for this position includes: Familiarity with or capacity to learn Canva and Adobe Creative Suite Experience in editing websites using a content management system (CMS) Experience in an academic or student-facing environment Comfort working across platforms such as Google Workspace and Slack. Core Duties : Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports. Perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets which may utilize specialized software and systems. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. Minimum Education and Experience High school diploma and four years of administrative experience, or combination of education and relevant experience. Knowledge, Skills and Abilities : Advanced computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing projects. Excellent organizational skills and attention to detail. Excellent Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions.