Project Coordinator

Infleqtion is on a mission to commercialize atom-based quantum technologies that deliver orders of magnitude improvements in sensing and computing applications. We are seeking self-motivated, energetic, eager-to-learn individuals with exceptional operations skills to help drive our Quantum Computing mission forward. At Infleqtion we embrace a startup mentality driven by results, urgency, and customer-focused innovation: We break down barriers between disciplines, stepping in wherever we can make the biggest impact. We thrive in uncertainty, embracing challenges as opportunities. We move quickly to prototype while never losing sight of the critical importance of systems engineering process and attention to detail. We take bold, calculated risks to drive progress. We are seeking a Project Coordinator to support project operations toward execution of Infleqtion’s quantum computing roadmap. The ideal candidate brings strong operations discipline, desire to learn and create new processes, and help teammates by offloading operations tasks. With you around, nothing falls through the cracks! Job Responsibilities The duties and responsibilities outlined below include essential functions of the role. Depending on business needs, this role may perform a combination of some or all of the following duties. Duties, responsibilities, and activities may change, or new ones may be assigned at any time. Operational & Facilities Support: Coordinate and execute day-to-day operational tasks including light equipment maintenance (e.g., UPS batteries, monitors), follow materials inventory procedures, pickup and distribution of orders, and acting as a go-between for shipping & receiving, IT, vendors, and engineering/R&D teams. Project & Proposal Support: Coordinate and support proposal development, including support for statement of work development and budget scoping. Upon project award, support technical leads in project execution, including deliverable and schedule tracking, budget tracking, inventory management, purchasing, subcontract communications, and progress reporting. Engage with technical leaders to ensure alignment of resources with technical objectives. Support execution management practices: tracking risks, tasks, dependencies, deliverables. Operational Communications: Serve as a primary internal point of contact between Quantum Computing R&D/Engineering/Program Management and company stakeholders in finance, facilities, marketing, and legal. Process, Compliance & Controls: Support and enforce internal processes such as export control (internally and with vendors), IT security procedures (e.g. secure storage), legal handling of sensitive information, reliability tracking, and periodic follow-ups on open IT and compliance tickets. Scheduling, Coordination & Follow-ups: Assist with complex scheduling, scrum rituals, and ad-hoc meetings; track action items; assist with trainings, timesheets, communications, and other required responses. Tools, Tracking & Reporting: Maintain and monitor Jira boards (scrum boards and Gantt charts, purchase requests), track reliability and process adherence, ensure seeding meeting notes in Confluence, answer charge code questions, and assist with timesheets completion based on calendar data. Ability to Learn fast and Adapt: Demonstrated ability to quickly learn new internal tools, systems, and workflows with minimal guidance. Comfortable adapting to evolving processes, priorities, and requirements in a fast-paced technical environment. Proactive in seeking documentation, asking the right questions, and applying new knowledge independently. Search engines and AI tools skills: Be able to effectively search internal Wikipedia and Internet for needed information. Be able to leverage ChatGPT and other AI tools for answering questions before spending human time. Strong Organizational & Follow-Through Skills: Demonstrated ability to track multiple workstreams, maintain dashboards, follow up persistently, and ensure tasks are completed without dropping details. Communication & Stakeholder Management: Clear, professional communicator who is comfortable nudging, reminding, and coordinating across internal teams, vendors, including navigating conflicting priorities and limited responsiveness. Process Awareness & Discretion: Ability to follow and help enforce defined processes, especially around compliance, security, export controls, and sensitive information handling; trusted to exercise good judgment and maintain confidentiality. Problem-Solving & Initiative: Self-starter who can identify gaps, propose improvements (e.g., templates, tracking methods, workflows), and take ownership of operational issues without needing constant direction. Scheduling & Coordination Skills: Proven ability to schedule complex meetings across multiple calendars, resolve conflicts, and facilitate recurring rituals (e.g., scrums, stand-ups, reviews). Attention to Detail: High accuracy in documentation, tracking, labeling, reporting, and procedural tasks where errors could have operational or compliance impact. Physical & On-Site Capability: Ability to perform light physical tasks such as moving equipment, handling packages, setting up displays, or working in secure lab or office environments. Preferred Experience Operational & Administrative Experience: 2+ years of experience in operations, administrative support, project coordination, or a similar role supporting technical or engineering teams. Tools & Systems Proficiency: Experience working with collaboration and tracking tools such as Jira, Confluence, time-tracking systems (e.g., TSheets), Microsoft Office suite, calendars, and basic inventory or ticketing systems. Salary range: $60,000 to $85,000 per year 100% company-paid medical, dental, vision, short/long-term disability Employer-funded Health Savings Account Unlimited PTO 401(k) match Company-paid Life and AD&D Insurance Flexible Savings Account Paid FMLA, Maternity/Paternity Leave Employee Assistance Program Student Loan Repayment Equity Package