Project Coordinator

By clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda’s Privacy Notice and Terms of Use . I further attest that all information I submit in my employment application is true to the best of my knowledge. Job Description About the role: The Project Coordinator will support business operations for transformational programs – including Aedifica Fortis, Labs of Tomorrow, and others.- while supporting the onsite and operational needs of R&D and Global Medical DD&T (RDGM-DDT). This role will serve as a central point of coordination across departments to help ensure seamless operational logistics, strong communication, and seamless delivery. In addition, they will support department culture initiatives, training logistical coordination, and ad-hoc onsite department requests. This role is key to strengthening the culture and engagement of the department -- bringing people together, driving smooth and frictionless processes that build connection, and fostering a strong sense of community. How you will contribute: o Transformational Program Coordination: Provide project coordination and operational support for Aedifica Fortis, Labs of Tomorrow, and other large transformational programs, working with leaders to support large international program teams, support program logistical needs, help with standardization of team experience (onboarding, daily operations), and more o Onsite & Operational Support: Independently drive on-site logistics coordination for RDGM-DDT events and key face-to-face meetings – including space management, attendee communications, and onsite technology – to deliver a seamless event experience from planning through on-site execution. In addition, serve as a key point of contact for department engagement weeks, helping coordinate logistics and ensure a smooth employee experience. o Employee Training Liaison: Serve as training coordinator for RDGM-DDT, including managing the training curriculum, maintaining a central repository of training knowledge and resources, and serving as the point of contact to enterprise groups on training- related matters. Also partner with other departments to make sure that we are aligned to overall Takeda ways of working. o Departmental Documentation Management: Develop and maintain materials and MS-Teams and SharePoint-based systems for managing RDGM-DDT operations-associated information such as organization charts, headcount tracking, and distribution lists. Keep team sites and information platforms current by posting materials and updates o Ad-hoc Support: Provide flexible support for special projects on an as-needs basis, adapting quickly to shifting priorities. Education & Competencies: • Bachelor’s degree preferred • Minimum of 5years of administrative, business operations, or project coordination experience, with exceptional project management and communication skills • 2 years experience in pharmaceuticals, biotechnology, or technology preferred, or evidence of familiarity with relevant processes, workflows, and terminology • Experience with Takeda’s processes would be highly desirable Skills: • Demonstrates initiative and works effectively both independently and collaboratively, adapting to changing priorities. • Builds respectful working relationships and communicates effectively with colleagues across organizational levels and cultures. • Communicates information clearly and professionally in writing and verbally. • Develops and maintains SharePoint and Microsoft Teams sites; proficient in Microsoft Office applications. • Organizes work carefully, maintaining accuracy and attention to detail. • Prioritizes and manages multiple activities of varying complexity. • Applies problem-solving and troubleshooting skills in a collaborative, cross-functional environment. • Handles confidential information with discretion. • Understands matrix organizations and supports an inclusive, collaborative team culture and employee engagement. MORE ABOUT US At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world. This position is currently classified as "Hybrid" in accordance with Takeda's Hybrid and Remote Work policy. #LI-HYBRID Takeda Compensation and Benefits Summary We understand compensation is an important factor as you consider the next step in your career. We are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. For Location: Cambridge, MA U.S. Base Salary Range: $89,900.00 - $141,240.00 The estimated salary range reflects an anticipated range for this position. The actual base salary offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. The actual base salary offered will be in accordance with state or local minimum wage requirements for the job location. U.S. based employees may be eligible for short-term and/ or long-term incentives. U.S. based employees may be eligible to participate in medical, dental, vision insurance, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, a tuition reimbursement program, paid volunteer time off, company holidays, and well-being benefits, among others. U.S. based employees are also eligible to receive, per calendar year, up to 80 hours of sick time, and new hires are eligible to accrue up to 120 hours of paid vacation. EEO Statement Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law. Locations Cambridge, MA Worker Type Employee Worker Sub-Type Regular Time Type Full time Job Exempt Yes It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.