Project Coordinator - Government Accounts

Job Title: Project Coordinator – Government Accounts Location: London and Brackley – Hybrid (plus travel as required) We are Strata! Imagine being part of a fast and exciting brand experience agency whose clients include specialists in new technology, creators of some of the most stunning electric vehicles on the planet, financial institutions, and global leaders in pharmaceutical solutions. As an agency, we elevate these brands and make them heard through immersive and memorable virtual and face 2 face experiences. As a people-first business, we encourage ambition, support and reward. We’re always listening and open to your ideas, just as we do with our clients. Our name? It’s Strata, an agency on a mission to be the very best. This means we always want to hear from the very best creative and intelligent souls who genuinely believe that every moment matters. Job Overview We are seeking a Project Coordinator to support Strata’s government-focused accounts. This is a junior supporting role within the project delivery team, working closely with the Project Director, Senior Project Manager, Project Managers, Account Director and wider HOD teams. The successful candidate will have the opportunity to support projects from inception, helping to set up account ways of working, client onboarding materials, project folders, meeting rhythms, documentation and reporting processes. The role is ideal for someone highly organised, detail-focused and keen to develop their career in high-profile event delivery across government summits, international exhibitions and virtual or hybrid events. Key Responsibilities Project Administration & Coordination Support the project team with accurate project administration from brief through to delivery, reconciliation and closure. Maintain project folders, SharePoint structures, templates, contact sheets, onsite schedules, meeting records, action trackers and project documentation. Help prepare internal kick-off decks, client kick-off materials, project handbooks, briefing packs and post-event debrief documents. Support project timelines by tracking key dates, approvals, actions and dependencies, flagging risks or delays to the Senior Project Manager. Meeting & Communication Support Organise internal and external meetings, ensuring the right people are invited and agendas are shared in advance. Minute meetings accurately, capture actions and circulate clear contact reports to relevant parties within agreed timeframes. Support client communications where appropriate, ensuring information is accurate, professional and aligned to agreed ways of working. Help maintain open communication across internal teams, suppliers and client stakeholders. Compliance, Risk & Quality Support Help ensure project documentation is complete, version-controlled and saved in the correct folders. Assist with post-event reporting, lessons learned, feedback collation and project closure, including data processing and archiving requirements. Supplier, Logistics & Onsite Support Assist with supplier research, quote gathering, RFP administration, supplier meeting coordination and PO tracking. Support logistics including crew, travel, accommodation, catering, kit, print, giveaways, venue liaison and onsite preparation. Attend site visits and live events where required, supporting onsite setup, team support and general assistance onsite. Help ensure all supplier and project information is captured accurately and shared with the project team. Budget & Reconciliation Support Support Procim administration, timesheets, purchase orders, supplier invoices, budget trackers and post-event reconciliation. Help gather final supplier actuals, expenses, project information and reporting inputs after each event. Support the creation of case study materials and final project reports where required. Job Requirements The successful candidate must be able to demonstrate the following experience and attributes: Experience in an event, agency, project coordination or administrative delivery role, ideally within live, hybrid or virtual events. An interest in government, public sector or high-profile stakeholder events. Excellent organisational skills, strong attention to detail and the ability to manage multiple actions, documents and deadlines. Strong written and verbal communication skills, including the ability to produce accurate meeting notes, contact reports and project updates. A proactive, calm and collaborative approach, with confidence working across internal teams, suppliers, venues and client stakeholders. Commercial awareness, including an understanding of supplier quotes, mark-up, margin, timesheets and reconciliation. Self-motivated, eager to learn and resilient under pressure. An ability and willingness to travel in the UK and internationally as required. Employee Benefits 25 days annual leave, plus usual Bank Holidays Birthday day off Private Health Insurance* Workplace pension scheme Death in service scheme Cycle to work scheme Hybrid working arrangement Regular social events *Upon successful completion of a 6-month probation period Our Principles We are a people-first brand experience agency with a set of core principles that guide our every action by measuring: A win for the client Client success is at the forefront of everything we do. We measure our success by the impact we make for our clients. We strive to exceed your expectations, delivering moments that matter with results that matter. A win for the company We believe in long-term partnerships and sustainable growth. When your business prospers, so does ours. Our commitment to excellence and innovation means we’re always ahead of the curve, offering you the best brand experiences. A win for the team Our team is the lifeblood of our agency. We celebrate diversity, promote collaboration, and foster an inclusive culture where every team member feels valued and empowered. When our team thrives, their passion and dedication is reflected in everything we deliver. A win for you Whether you’re engaging us for your events, already fostering a career at Strata, or considering one, our goal is to create a win for you. We’re dedicated to providing our employees with an enriching workplace that supports their growth and well-being. For our clients, a win means achieving your objectives and making your brand shine. A win for the planet We are committed to making environmentally responsible choices in our work. We recognise our responsibility to minimise our impact on the planet and contribute to a sustainable future. From eco-friendly event practices to conscious resource management, we aim to create events that are a win for the environment. Diversity at Strata At Strata, people are at the heart of who we are. We recognise and value the diverse and unique perspectives, experiences, and backgrounds that each individual brings. We are committed to fostering a workplace where everyone feels respected, heard, valued, and empowered. We strive to create an innovative, creative, and inclusive environment where all employees and applicants can thrive. We welcome applications from all suitably qualified individuals, regardless of age, disability, gender reassignment, marital or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Recruitment decisions are based solely on merit, qualifications, and business needs. Embracing diversity isn't just our goal, it's our strength, driving us towards a more inclusive future. At Strata, we are proud to be a Disability Confident employer, committed to creating an inclusive and accessible workplace where everyone can thrive. We actively promote equal opportunities and support individuals with disabilities throughout their careers. As part of our recruitment process, we encourage candidates to let us know if they require any reasonable adjustments - our team is committed to ensuring a fair, supportive, and inclusive experience from application through to employment. https://stratacreate.com/