Project Management Officer

Billennium is a global technology company delivering innovative software, cloud, data, and AI solutions for enterprise clients worldwide. We combine engineering excellence with a collaborative culture to help organizations accelerate their digital transformation.

We are looking for a Project Management Office (PMO) to support our highly complex full-automation projects. This role provides structured support to project managers, senior managers, consultants, and sales representatives, ensuring transparency and consistency across the end-to-end process. The PMO is designed to relieve Project Managers from administrative workloads, giving them more time for customers, technical issues, and leadership.

Requirements:

• Resource Management: Maintain an overview of resource allocation across the project portfolio, identify bottlenecks early, and coordinate with regional service leads to improve planning reliability.
• Quality Gatekeeping & Deadlines: Monitor deadlines and deliverables (such as LIS files and floor plans), verify that Quality Gates are formally conducted, and escalate delays to project managers in a timely manner.
• Template & Checklist Management: Act as a Version Manager by maintaining the official project template repository and ensuring that only current versions are in use.
• Logistics & Order Follow-up: Maintain an overview of project-related orders, coordinate delivery logistics, and track reorders through to delivery to prevent project delays.
• Meeting Support & LOP Management: Prepare materials for customer meetings, document decisions, and maintain the standardized List of Open Points ("Themenliste"), actively following up on action items.
• SOPs & Project Reporting: Collaborate with project managers to create Standard Operating Procedures (SOPs), enter effort data into systems (e.g., Rexis), and prepare standardized weekly project status reports.
• Fluency in written and spoken German to communicate effectively with key stakeholders.
• The ability to follow defined processes, checklists, and quality gates in a highly consistent and reliable manner.
• A strong ability to systematically structure tasks, manage priorities, and handle multiple project activities in parallel.
• A meticulous, detail-oriented approach to creating and maintaining clear, structured, and consistent documentation, including templates and SOPs.
• Confident use of Google Workspace and common project management tools, such as Smartsheet and Airtable.
• Readiness to embrace new technologies, including a basic understanding of how AI tools can support project management activities (e.g., data preparation and pattern identification).
• Persistence in ensuring commitments are met and proactively addressing open points, combined with the ability to remain effective under pressure and adapt to changing priorities.
• The ability to understand the perspectives of field teams and customers, ensuring that PMO support remains aligned with actual project needs.

Perks and benefits:

• Comprehensive benefits - enjoy Udemy for Business, private medical care, Multisport card, veterinary package, language lessons, and shopping vouchers.
• Flexibility - adaptable working hours and remote/hybrid work options to suit your lifestyle & location.
• Career growth - access opportunities for professional development and learning, including perks related to our official partnerships with global IT giants: Microsoft, AWS, Snowflake, Salesforce & more.
• Global collaboration - work with a diverse, international team.
• Innovative environment - be part of a forward-thinking and growth-oriented workplace.
• Engaging community – Work with passionate professionals and participate in team-building events, hackathons, and CSR initiatives to make an impact beyond work.
• Team-building events including our company tradition (annual company event in Mazury).
• A pleasant surprise to start your journey with us in the form of a welcome pack.

Recruitment process:

• HR call
• Technical Interview
• Interview with the dedicated Client
• Final decision/ Feedback

Sounds interesting? Click "Apply" and have a chance to hear more!