Proposal Manager (Pharma)

Department: Sales Job type: Full Time, Exempt Who We Are Impiricus is the first and only AI-powered HCP Engagement Engine. In 2025, Deloitte named Impiricus the #1 fastest growing company in North America for their prestigious Fast 500 list. Founded by a practicing physician and a senior pharmaceutical executive, Impiricus was created to transform how life sciences companies support physicians. We ethically connect HCPs to pharma resources, reduce go-to-market costs and accelerate patient access to the treatments they need. With our unique access to the largest opted-in network of HCPs, their insights, and clinical expertise, we are the leading provider of AI technology and real-time channels that life science companies need to deliver clear, reliable, and evidence-based resources directly into the hands of HCPs. Guided by a council of 2000+ trusted HCP advisors, we ensure every interaction is clinically meaningful, ethically grounded and leads to better patient care. Job Summary: We are looking for a high-output Proposal Specialist to join our sales team to support 350+ RFP responses to media agencies whose clients are pharmaceutical brand teams. The majority of these RFPs are managed during our busy season, which falls between July and December. This is a production-forward role built for someone who thrives on managing a high-volume workload, takes pride in polished deliverables, and can move fast without sacrificing quality. You will own the end-to-end execution of proposal responses, customizing slide decks, populating Excel documents, managing content and slide libraries, and keeping our template assets sharp and current. Responsibilities Proposal Execution Respond to RFPs from media agencies who manage marketing budgets for pharmaceutical brand teams, producing customized PowerPoint decks and Excel pricing responses Adapt templated slide decks to reflect each brand’s targeted therapeutic area and campaign objectives, while working with Impiricus’ sellers to position our products and deal strategy Populate and format pricing tables, product grids, and campaign summaries in Excel Manage an active queue of concurrent proposals under strict deadlines, particularly during the July–December peak season Coordinate with internal stakeholders (sales, strategy, customer success, data team, and marketing) to gather inputs needed to complete each response Use AI tools to accelerate first drafts, tailor boilerplate content to brand-specific objectives, and speed up research on therapeutic areas or competitive positioning, while applying judgment to ensure accuracy, tone, and compliance before submission Content & Library Management Assist with maintaining and organizing the PowerPoint RFP slide library, ensuring content is current, on-brand, and easy to retrieve Review and update boilerplate slides on an established cadence (capabilities, case studies, data assets, team bios) as products and offerings evolve Flag outdated or inconsistent content and assist with periodic library audits Quality & Process Proof all proposals before submission for accuracy, formatting consistency, and alignment with RFP requirements Monitor submission tracker in Asana and flag capacity or deadline conflicts proactively Contribute to process improvements that increase throughput and proposal quality over time Education & Experience Required Bachelor’s degree or equivalent experience 2–4 years of experience in a proposal role Advanced PowerPoint skills — ability to build, format, and maintain slide decks to brand standards, not just edit text Excel proficiency — comfortable with pricing tables, data grids, and structured formatting Comfort with AI-assisted writing and research tools (e.g., Claude, ChatGPT, Copilot) to support faster proposal turnaround Ability to read an RFP / media brief, identify what matters to media agencies and pharmaceutical brand teams, build PPT response decks from a slide repository, and ensure final responses are concise and accurate Proven ability to manage multiple open deadlines simultaneously with minimal oversight Highly organized, detail-oriented, and reliable in a remote environment Strongly Preferred Experience in healthcare media, pharmaceutical advertising, health communications, or a related industry Familiarity with pharmaceutical brand team dynamics, media agency relationships, or HCP advertising Experience maintaining a shared content or slide library Comfort with CRM and proposal / project tracking tools (e.g., HubSpot, Asana, etc.) The base salary range for this role is $75,000-$85,000 Where you land within the range will reflect your skills, experience, and location, while keeping team parity in mind and leaving room for future growth. Important Notice To protect candidates, please note that all communication from our team will come directly from an @impiricus.com email address. We do not engage third party recruiters to schedule interviews for this role. If you receive outreach from anyone outside of our domain claiming to represent Impiricus, please disregard and let us know by forwarding the message to [email protected] Benefits: Impiricus focuses on taking care of our teammates’ professional and personal growth and well-being. Healthcare : Medical, dental, and vision coverage for you and your dependents + on-demand healthcare concierge HSA, FSA & DCFSA : Pre-tax savings options for healthcare and dependent care, with monthly employer contributions to HSA (if enrolled in a high-deductible plan) Coverage & Protection : 100% paid short- and long-term disability, plus life and AD&D insurance Flexible Time Off : Take the time you need with a flexible vacation policy — recharge your batteries your way Parental Leave : 12 weeks of paid leave to spend time with your newborn, adopted, or foster child (available after 6 months) Your Work, Your Way : If you’re close to an office, we encourage spending some time in-person to collaborate and connect. If not, remote is always an option. 401(k) : Save for your future with tax advantages (and company match!) Impiricus provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.