Proposal Specialist

Apply Description About MSM Technology MSM Technology LLC is an award-winning, high-performing IT services company with over 22 years of experience operating, modernizing, securing, and managing advanced technology solutions. We specialize in Resilient Cybersecurity, Automated Infrastructure, Actionable Data, and Enterprise Software. We proudly support Defense, Homeland, Health, Civilian, and Commercial sectors, holding ISO 9001, ISO 27001, ISO 20000, CMMI Level 3 for both Services and Development, and CMMC Level 2 certifications. Position Overview MSM Technology is seeking a dynamic, highly skilled Proposal Manager / Writer to lead and execute the end-to-end proposal development lifecycle. In this dual-role capacity, you will be responsible for managing the proposal process to ensure compliance and timely submission. As a writer, your primary focus will be crafting compelling Executive Summaries, Introductions, Management Approaches, and Past Performance sections, while tailoring existing corporate boilerplate for light technical sections. Key Responsibilities Proposal Management Process Leadership: Lead the end-to-end proposal process from pre-RFP positioning through post-submission activities, ensuring adherence to MSM's standard operating procedures. Compliance & Strategy: Analyze RFPs, RFIs, and RFQs to develop compliant outlines, compliance matrices, and proposal schedules. Team Coordination: Facilitate all proposal meetings (e.g., Kick-off, Daily Stand-ups, Color Reviews) and coordinate efforts among Subject Matter Experts (SMEs), pricing teams, external partners, and executive leadership. Resource Allocation: Manage proposal resources, track action items, and ensure all deadlines are met without compromising quality. Proposal Writing Core Content Creation: Write, edit, and synthesize non-technical and management proposal volumes. Primary writing responsibilities include developing highly persuasive Executive Summaries, Introductions, Management Approaches, Transition Plans, and Past Performance narratives. Boilerplate & Light Technical Integration: Integrate light technical content by pulling from, tailoring, and updating MSM’s existing library of written boilerplate and capability statements. SME Engagement & Win Themes: Collaborate closely with SMEs and leadership to capture strategic win themes, discriminators, and operational methodologies, translating them into clear, compelling proposal prose. Quality Assurance & Editing: Conduct rigorous editing and proofreading of all proposal volumes (including SME-authored technical sections) for clarity, grammar, tone, one-voice flow, and strict compliance with solicitation instructions (Section L & M). Requirements REQUIRED: Experience: Must have minimum of 4 years of experience in federal government proposal management and writing. Must have an IT background. Must have proficiency in AI tools for proposal development and compliance. Must have Federal Government contracting experience. Knowledge: Deep understanding of the federal procurement process (FAR) and experience bidding on DoD and Civilian agency contracts. Content Tailoring: Proven ability to comprehend high-level IT and cybersecurity concepts in order to effectively weave existing technical boilerplate into cohesive proposal narratives. Skills: Exceptional project management, organizational, and time-management skills with the ability to handle multiple concurrent proposals. Proficient in the following tools: Microsoft Word, Excel, PowerPoint, Outlook and Adobe products Exceptional facilitation and organization skills are required. Communication: Outstanding written and verbal communication skills; expert proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and SharePoint/proposal management software. Strong Customer Service Skills to work with a range of stakeholders and facilitate their participation Self-started with the ability to work multiple priorities simultaneously Ability to work outside of traditional hours and occasionally on weekends as required Possess a passion to win PREFERRED: Bachelor’s degree in Computer/Engineering field, Communications, English, Social Science, or technical discipline consistent with the aforementioned domains Understanding of the business development life cycle in federal, state and local, or commercial domains Salary Description $75,000 - $110,000