Employment Type: Full-Time
Work Arrangement: Remote (Canadian Time Zone)
Team: Global Team
International Experience: Preferred
Reports to: Managing Director
Experience Required
2+ years of Proposal/RFP/Bid Management, preferably within a global or multi-region environment, with demonstrated experience leading complex proposals and coordinating cross-functional teams.
The Opportunity
We are looking for an Proposal Specialist who knows how to turn a blank tender document into a compelling, commercially sharp response—on time, every time.
This role sits at the intersection of sales strategy, commercial writing, project management, and bid leadership, carrying significant commercial responsibility. You will lead the end-to-end proposal function, working closely with Sales, Production, Operations, Finance, and Executive Leadership to develop high-quality, competitive submissions that drive business growth.
If you have worked across international markets, navigated multi-language or multi-region tender requirements, and know how to lead winning proposal strategies without losing the core message—this role was written for you.
What You Will Do
Your work will span the full RFP lifecycle—from opportunity qualification to final submission.
- Lead the end-to-end RFP, RFI, RFQ, and tender management process.
- Develop bid strategies and determine win themes for each opportunity.
- Analyse tender documents to identify requirements, evaluation criteria, risks, and commercial opportunities.
- Write, review, edit, and approve proposal content to ensure consistency, quality, and compliance.
- Coordinate Sales, Production, QA, Finance, Operations, and Executive stakeholders throughout the proposal process.
- Manage proposal schedules, internal deadlines, and submission timelines.
- Build and maintain a centralized bid library, proposal templates, case studies, certifications, and reusable content.
- Implement quality assurance processes and submission governance.
- Analyse win/loss trends and continuously improve proposal quality and success rates.
- Support strategic client presentations, capability statements, and sales enablement initiatives.
- Drive continuous improvement of the organization's proposal management processes.
What We Are Looking For
- 2+ years of RFP/Bid/Tender Management experience.
- Proven experience leading complex proposal submissions.
- Excellent written and verbal communication skills.
- Exceptional commercial writing and editing skills.
- Strong leadership and stakeholder management abilities.
- Ability to manage multiple high-value proposals simultaneously.
- Strong understanding of commercial terms, pricing, and contracts.
- Excellent project management and organizational skills.
- High attention to detail.
- Comfortable working across international teams and time zones.
- Experience in the language services, localization, or professional services industry is highly preferred.
- Experience with CRM, proposal management, or document management platforms.
Who You Are
- You think strategically and write to win.
- You lead proposal teams confidently under tight deadlines.
- You make informed commercial decisions and manage competing priorities effectively.
- You build strong relationships across departments.
- You take ownership of proposal quality and submission success.
- You continuously improve proposal processes and mentor others where needed.
What We Offer
- A fully remote working arrangement, preferably aligned with the Canadian time zone.
- The opportunity to work on high-value, international proposals across diverse industries and geographies.
- Direct exposure to the commercial and strategic side of a growing global language services company.
- A collaborative, multicultural team environment that values initiative and clear communication.
- Competitive compensation commensurate with experience and location.
- Great PTO policy.
- A people-first culture—we invest in our people, support their growth, and take their wellbeing seriously.
How to Apply
Please apply at [email protected] with the subject line:
Job Application for Proposal Specialist