Proposal Specialist (US)

Work with cutting edge AI technology, making the world a safer and more secure place. DroneShield (ASX:DRO) offers an opportunity to solve some of world’s most challenging technical problems in the rapidly growing counter-drone sector. Our customers operate in some of the most challenging and high-stakes environments in the world, including military organisations, government agencies, airports, critical infrastructure operators, and law enforcement. Protecting airspace in these settings requires technology that performs under pressure and teams that understand what’s at stake. At DroneShield, employees work at the leading edge of counter-drone innovation, helping to address real-world security challenges as drone threats continue to evolve globally. With one of the largest listed defence company market capitalisations in Australia, now part of the ASX200 index, DroneShield is experiencing a period of hypergrowth. Revenue has surged from A$57 million in 2024 to over A$217 million in 2025, representing record profitability and cashflow. The total addressable global market for counter-drone is assessed at approximately $100 billion, and is currently at the nascent stage with much of the growth still to come, with DroneShield well positioned as a global market leader, and the only public listed pure-play business in this sector. The company has grown from 11 employees in 2017 to over 450 staff globally today, and is on track to reach around 550 by the end of 2026. This expansion includes investment of over A$50 million annually in R&D, a global pipeline exceeding A$2.5 billion, and continuous scaling of production capacity to meet accelerating demand. The role is based at DroneShield’s central Sydney headquarters. Overseas on-the-ground presence includes Virginia (USA), Netherlands, Denmark, Mexico and Dubai, as well as distributors in over 70 countries worldwide. About the role DroneShield seeks a Proposal Specialist to own select proposal responses—including RFPs, RFIs, RFQs, and others—across US (and sometimes international) defence and security markets in support of regional Commercial Directors. This role will be in-office or hybrid with an expectation of generally working at least 3 days/week from our Warrenton, VA, US HQ. This role is ideal for a strategic doer—someone comfortable managing a proposal response while writing the bulk of it. You will collaborate closely with sales, engineering, legal, finance, and executive stakeholders. You will manage inputs across cross-functional teams to develop compelling, high-quality, compliant proposals. This is a hands-on role suited to someone who thrives in a fast-paced environment and is passionate about delivering winning bids. Responsibilities, Duties and Expectations Consult and collaborate with Commercial Directors in vetting and critically evaluating inbound opportunities. Own and manage the full lifecycle of proposal responses from initial RFP review to final submission—including internal gating reviews, compliance, scheduling, content development, and delivery. Lead the writing effort , developing high-quality narrative content across technical, management, and executive sections. Coordinate inputs from subject matter experts, commercial, legal, finance, and engineering to deliver complete and compliant submissions. Establish and manage proposal plans, timelines, response matrices, and internal review cycles. Run internal reviews and incorporate feedback to improve response quality continually. Contribute to building and maintaining a library of reusable content, templates, past performance examples, and standard boilerplate. Qualifications, Experience and Skills 2+ years of hands-on experience in technology proposal development, preferably in defense, aerospace, or dual-use sectors. Familiarity with defense and government procurement. Exceptional writing, editing, and structuring skills—you’re confident developing core content yourself. Outstanding independent organizational and project management skills—you can autonomously manage internal and external stakeholders and multiple bids simultaneously under tight deadlines. Skilled at working cross-functionally with local and remote technical and non-technical teams. Proficient in Microsoft Office (Word, Excel, PowerPoint) and document collaboration tools (e.g., SharePoint, Teams). Note for recruitment agencies: We do not accept unsolicited candidates from external recruiters unless specifically instructed.