Proposal Writer

About Us We're rebuilding vertical software with AI — from the inside. Embrace owns the software running inside 16% of the Fortune 500, 45+ state agencies, and 450+ banks and credit unions. We acquire entrenched vertical software businesses and rebuild them around AI — products, operations, go-to-market, all of it. Our Venture Lab launches new AI-native products into those same markets, using the distribution and customer relationships our portfolio already owns. You'll ship AI into production against real workflows, real customers, and a P&L you can see move within a quarter. We hire people who want scope, speed, and ownership, and who are tired of working on AI that never reaches a customer. If you want to spend the next five years shipping into software that already runs the economy, talk to us. ​ ​ Job Description This is a remote position. Fairfax Imaging, part of the Embrace portfolio, is a market-leading provider of mission-critical payment and document processing software for government agencies across North America. The platform enables organizations to efficiently process high-volume transactions, including taxes, fees, and remittances. Its cloud-enabled solution, Quick Modules, supports complex workflows such as mail-in processing, electronic payments, cashiering, and title and registration, helping agencies improve accuracy, speed, and operational efficiency. Fairfax Software is seeking an experienced Proposal Writer. The Proposal Writer is responsible for writing winning proposals that lead to increased sales by portraying Fairfax Software, its award-winning software suite and its peerless solution integration teams and maintenance support teams in the most favorable manner in proposal responses for existing and prospective customers. The Proposal Writer is accountable for all aspects of proposal delivery, including researching, interviewing, qualifying, writing, editing, design, print, packaging and delivery. This position is accountable for our highest profile customers and team participation. The ability to work with team members cross-functionally including sales, engineering, product management, and professional services is required. Requirements Develop substantive and persuasive responses to unique or challenging proposal questions while operating within specified deadlines. Experience in the use of Responsive (formerly RFPIO) for proposal management. Continually maintain and update responses to standardized inquiries utilizing RFP database (Responsive). Manage strong working relationships with company designated Subject Matter Experts (SMEs) to ensure proposal input is accurate. Maintains up-to-date product knowledge expertise across all offerings. Consistently updates core proposal content with latest messaging and positioning. Devises new and improved processes to more effectively expedite proposals. Works outside of the job description when needed to accomplish the company’s mission. Provide examples of written work (or links to same) appropriate to this job-description. Qualifications: Minimum 3 years of marketing/proposal writing experience or Technical Writing with experience in Sales/Marketing. Minimum 2 years of experience in the use of Responsive (formerly RFPIO) tool for developing proposals and maintaining library. Experience in writing, editing, and producing highly effective sales proposals Significant experience in drafting and completing official RFP/RFI responses Experience articulating company vision and positioning throughout sales documentation. Creative problem solver with ability to work independently. Experience working in entrepreneurial environment. Focused, results-driven temperament. Strong verbal and written communications skills. Excellent organizational, planning and prioritization skills. Ability to work across organizational functional boundaries. People and team oriented with clear ability to support same. Strong customer service philosophy. Specific experience in Technology or Software industries is highly desired. Benefits Competitive salary commensurate with experience. Opportunities for career advancement and professional development. Experience collaborating with a diverse, global team. ​Comprehensive Health Benefits to support your wellbeing and peace of mind.