Real Estate Transaction & Listing Coordinator – Bilingual English/Spanish

Apply here: https://wisevas.io/work-with-us

Real Estate Transaction & Listing Coordinator – Bilingual English/Spanish – 100% Remote

We are looking for an experienced and highly detail-oriented Real Estate Transaction & Listing Coordinator to support a U.S.-based real estate team. This role requires hands-on experience coordinating real estate transactions and listings, managing documentation, tracking deadlines, and keeping all parties informed throughout the process.

About the Role

You’ll be responsible for supporting both transaction coordination and listing coordination from start to finish. You’ll manage transaction files, listing documentation, MLS updates, deadlines, signatures, and communication while ensuring every detail is completed accurately and on time. The ideal candidate has previous real estate transaction coordination experience, strong English communication skills, and preferably speaks Spanish. This is a full-time position working from 8:00 AM to 5:00 PM EST, with a one-hour lunch from 12:00 PM to 1:00 PM EST.

Responsibilities

• Coordinate real estate transactions from contract through closing.
• Manage listing coordination, including preparing, entering, and updating property information.
• Track transaction deadlines, contingencies, signatures, documents, and required action items.
• Maintain complete and accurate transaction and listing files.
• Enter and update listings in MLS platforms.
• Coordinate showings and listing activities through ShowingTime.
• Manage transaction documentation through Dotloop and related systems.
• Maintain client, lead, property, and transaction information in Follow Up Boss.
• Communicate with agents, clients, title companies, lenders, and other parties involved in transactions.
• Follow up proactively on missing documents, signatures, approvals, and outstanding items.
• Keep agents and team members informed about transaction and listing status.
• Maintain organized documentation and workflows using Google Workspace.
• Ensure transactions and listings remain compliant, organized, and on schedule.

What We're Looking For

• Previous hands-on experience as a Real Estate Transaction Coordinator, Listing Coordinator, or similar role.
• Experience managing real estate transactions and transaction documentation.
• Experience supporting listing coordination and MLS processes.
• Familiarity with Follow Up Boss, Brevity, Dotloop, Paragon MLS, ShowingTime, and Google Workspace.
• Experience with Matrix MLS is preferred but not required.
• Experience with Qualia is a plus.
• Strong understanding of real estate transaction timelines, documentation, and closing processes.
• Strong written and verbal English communication is required.
• Spanish proficiency is strongly preferred.
• Excellent organization, follow-up, and time-management skills.
• Exceptional attention to detail and accuracy.
• Ability to manage multiple transactions, listings, and deadlines simultaneously.
• Proactive and comfortable working independently.
• Availability to work from 8:00 AM to 5:00 PM EST, with lunch from 12:00 PM to 1:00 PM EST.

Do NOT Apply If

• You do not have previous real estate transaction coordination experience.
• You have only general administrative or virtual assistant experience without exposure to real estate transactions.
• You are not comfortable working with MLS, transaction management, and real estate CRM systems.
• You struggle to manage multiple deadlines and follow-ups simultaneously.
• You are not comfortable communicating professionally in English.
• You are unavailable during the required EST working hours.
• You require constant supervision to keep transactions moving forward.

Apply here: https://wisevas.io/work-with-us

This is an external position to work at a WiseVAs client. Considering that the management of job positions is entirely handled by the hiring companies, and that WiseVAs operates solely as an intermediary between the candidate and the hiring company, the submission of proposals by candidates does not guarantee employment. Similarly, candidates acknowledge and authorize the storage of resumes and proposals in WiseVAs's database, as well as the receipt of messages, emails, and calls offering new job positions and opportunities.