Real Estate Virtual Assistant / Asistente Virtual Inmobiliario

Real Estate Virtual Assistant / Asistente Virtual Inmobiliario

(U.S. REAL ESTATE TRANSACTION COORDINATOR / COORDINADOR/A DE TRANSACCIONES INMOBILIARIAS DE EE. UU.)

Title, Escrow & Closing Support | Soporte de Títulos, Escrow y Cierres

Remote | Full-time | Monday to Friday, U.S. Eastern Time

Open to candidates based in Mexico, Colombia, and Argentina

PRIOR EXPERIENCE WORKING DIRECTLY WITH U.S.-BASED FIRMS IN REAL ESTATE OR RELATED TRANSACTION OPERATIONS IS REQUIRED.

Apply here: https://forms.gle/qzBb6jgJK8qDfneCA

• A U.S.-based residential real estate closing firm is hiring an experienced Real Estate Virtual Assistant and Transaction Coordinator to support sale transactions from file opening through post-closing.
• To qualify, you must have at least two years of experience working directly with U.S.-based firms in real estate transactions, title or escrow operations, mortgage processing, closing coordination, or real estate law firm operations.
• This is not an entry-level or general Virtual Assistant position. Training is provided on the firm’s systems and procedures, but candidates should already be comfortable working with document-heavy, deadline-driven U.S. transaction workflows.
• The role is focused on file accuracy, document review, order tracking, third-party coordination, follow-up, and keeping closing files moving. You will work directly with U.S.-based paralegals, attorneys, lenders, vendors, and an operations team.
• Based on your experience and strengths, you may be placed into one of two tracks:

• File Opening / Intake — opening new files, entering transaction data, and placing third-party orders

• Post-Closing — preparing closing packages, reviewing disclosures, and handling post-closing follow-ups

• Open and update transaction files in Qualia or a similar case management platform

• Enter buyer, seller, property, lender, purchase price, and transaction details accurately

• Pull public records, municipal records, registry records, and other transaction information as needed

• Place and track title orders, survey requests, Municipal Lien Certificate requests, and other third-party orders

• Review closing documents, title details, payoff information, and file details for accuracy

• Support closing packages, payoff letters, insurance items, and post-closing correspondence

• Track open items such as payoffs, checks, wire status, recordings, and missing documents

• Follow up with U.S.-based team members, vendors, lenders, and third parties until outstanding items are completed

• Perform work according to U.S. real estate closing procedures, documentation standards, and deadlines

• Flag discrepancies early when names, property addresses, financial figures, or documents do not match

• At least two years of experience working directly with U.S.-based firms in real estate transactions, title or escrow operations, mortgage processing, closing coordination, or real estate law firm support

• Experience handling files and documents through a structured U.S. transaction process

• Proven experience communicating professionally with U.S.-based clients, managers, vendors, or transaction teams

• Familiarity with U.S. business communication, documentation standards, deadlines, and remote-work expectations

• Sharp attention to detail when working with names, property addresses, financial figures, lender details, and file numbers

• Strong professional written English

• Practical judgment—knowing when to act, when to ask, and when to follow up

• Comfort working with SOPs, structured workflows, and deadline-driven files

• Availability to work full-time from Monday to Friday during U.S. Eastern Time

• A reliable home office and stable internet connection

Experience working with a U.S.-based company is required, but U.S. experience alone is not sufficient.

Experience limited to unrelated customer service, logistics, dispatch, sales, or general administrative work does not meet the transaction-experience requirement for this role.

• Experience with U.S. real estate closings, title companies, escrow teams, settlement teams, mortgage teams, or real estate law firms

• Experience as a Real Estate Virtual Assistant, Transaction Coordinator, Closing Coordinator, Title Assistant, Escrow Assistant, Mortgage Processor, Post-Closer, Real Estate Paralegal, or Closing Paralegal

• Experience using Qualia or a similar real estate, title, escrow, mortgage, or legal case management platform

• Experience reviewing closing disclosures, settlement statements, payoff statements, wire details, or recording documents

• Experience working remotely with U.S.-based real estate or legal teams

Shortlisted candidates will be asked to complete a short assessment.

Your application must clearly identify:

• The U.S.-based firms you supported

• The real estate or transaction-related work you personally performed

• The tools and systems you used

• The volume of work you handled

• The length of your experience

Applications that do not clearly demonstrate relevant experience working with U.S.-based firms will not be reviewed. Please complete the application form in full.

Apply here: https://forms.gle/qzBb6jgJK8qDfneCA