Regional Field Coordinator - RFC

FORTNA partners with the world’s leading brands to transform omnichannel and parcel distribution operations. Known world-wide for enabling companies to keep pace with digital disruption and growth objectives, we design and deliver solutions, powered by intelligent software, to optimize fast, accurate and cost-effective order fulfillment and last mile delivery. Our people, innovative approach and proprietary algorithms and tools ensure optimal operations design and material and information flow. We deliver exceptional value every day to our customers with comprehensive services and products including network strategy, distribution center operational design and implementation, material handling automated equipment, robotics and a comprehensive suite of lifecycle services. At FORTNA, we believe in fostering a workplace that isn't just a job but a movement – a collective effort to redefine success and transform challenges into opportunities. "Join the Movement" encapsulates our commitment to a workplace culture that thrives on collaboration, celebrates diversity, and empowers every individual to contribute to something greater than themselves. Our Team. Our Passion. Our Approach. The RFC will be the Superintendent's main point of contact for all day to day project needs. Effectively tracking and updating the superintendent of jobsite activities in relation to the below responsibilities. Collaborating with multiple departments in order to fully support the projects needs. Equipment Rentals Ordering and tracking rental equipment; Communicating directly with both the mechanical and electrical superintendent regarding their equipment needs. Track all equipment on rent providing regularly updated logs to the superintendent. Making maintenance calls per the superintendent’s request. Propane Rental Setting up account with local propane vendor and placing orders for cages and fills for the duration of assigned project. Setting up an online account (if applicable) on the propane suppliers’ website and monitoring invoices. Porta John Rental Setting up account with local portable toilet vendor and placing orders for units and handwash stations for the duration of the assigned project. Determining how many units are required per OSHA regulations in relation to the number of employees onsite. Making the necessary adjustments Dumpster Rental Ordering and coordinating delivery of container through our WM National Account Rep Scheduling container swaps, recording on a log for project records Setting up an online account (if applicable) on the dumpster suppliers’ website/app to track invoices and schedule service. Setting up account with local recycling company, coordinating container delivery, and scheduling empty and returns. Expense Report/Per Diem Processing Preparing expense Reports and submitting to the MHS Expense team for processing. Keeping detailed records by project. Preparing per diem for company employees and submitting for processing, following a strict biweekly and/or monthly schedule. Providing the superintendent with statements of all per diem submitted. Address any issues with expense or per diem and communicate with the MHS Expense team on behalf of field employees. Communicating with HR and AP regarding new hires per diem rates and direct deposit information. Mileage Processing Calculation, preparing and submitting mileage reports for company employees as they travel from project to project. Communicating with previous project RFC regarding movement and arrival on new jobsites. Payroll Receiving project time from the field superintendent or PA, reviewing timesheet, submitting vendor labor time to the appropriate parties and entering MHS employee time into the EDPC system. Filing all timesheets in the coordinating project OneNote folder and updating manhour/headcount spreadsheet. Address any issues with payroll and communicate with MHS Payroll on behalf of field employees. Project Records File and maintain all pertinent project documents, timesheets, reports etc. in the coordinating project One Note folder. Overseeing the filing of documents from the PA, confirming all required documents and forms are uploaded by deadline and in the appropriate location. Travel Booking. This job description describes the general nature and level of work expected of a person assigned to this position. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. Employees may be required to perform any other job-related duties as requested by their supervisor. It is the policy of FORTNA and its affiliated companies to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, pregnancy or pregnancy-related condition, status with regard to public assistance, veteran status, citizenship status (if authorized to work in the U.S.), or any other characteristic protected by federal, state or local law. In addition, FORTNA will provide reasonable accommodations for qualified individuals with disabilities.