Renewals Operations Specialist

About Highspot Highspot is a software product development company and a recognized global leader in the sales enablement category, leveraging cutting-edge AI and GenAI technologies at the core of its robust Software-as-a-Service (SaaS) platform. Highspot is revolutionizing how millions of individuals work worldwide. Through its AI-powered platform, Highspot drives enterprise transformation to empower sales teams through intelligent content management, training, contextual guidance, customer engagement, meeting intelligence, and actionable analytics. The Highspot platform delivers advanced features tailored to business needs, in a modern design that sales and marketing executives appreciate and is the #1 rated sales enablement platform on G2 Crowd. While headquartered in Seattle, Highspot has expanded its footprint across America, Canada, the UK, Germany, Australia, and now India, solidifying its presence in the Asia Pacific markets. About the Role As a Renewals Operations Specialist, you will provide operational and commercial support to the Renewals Management team, enabling Renewals Managers to focus on customer engagement, commercial strategy, and negotiations. You will own the operational execution of the renewal process by preparing customer insights, coordinating cross-functional activities, maintaining CRM accuracy, and ensuring every renewal is set up for efficient and predictable execution. Responsibilities Support the Renewal Lifecycle: Coordinate the operational execution of the renewal process, ensuring opportunities are prepared accurately and progress smoothly from planning through to signature. Prepare Commercial Readiness: Conduct account research, summarize customer business updates, document stakeholder hierarchies, and prepare renewal briefings to support customer conversations. Manage Renewal Documentation: Create and maintain digital deal rooms, organize renewal assets, and ensure customer facing materials are complete and up to date. Coordinate Quotes and Contracts: Partner with Deal Desk to generate quotes, manage CPQ requests, track approvals, and ensure pricing and contract information is accurate. Maintain CRM Excellence: Own Salesforce hygiene by updating opportunity data, contacts, renewal dates, contract information, and forecasting fields to support accurate reporting. Coordinate Cross-Functional Execution: Work closely with Customer Success, Renewals Managers, Finance, Legal, Revenue Operations, and Deal Desk to proactively remove operational blockers. Support Forecasting and Reporting: Maintain renewal trackers, monitor milestones, and provide timely updates to ensure forecast accuracy and renewal visibility. Resolve Operational Issues: Coordinate billing, contracting, and process-related queries, escalating issues to the appropriate teams and tracking them through to resolution. Drive Continuous Improvement: Identify opportunities to simplify renewal processes, improve documentation, automate repetitive tasks, and leverage AI to increase team productivity. Required Qualification 2+ years of experience in Revenue Operations, Sales Operations, Renewals, Customer Success Operations, Deal Desk, or a related operational role within a B2B SaaS environment. Highly organized with exceptional attention to detail and the ability to manage multiple renewal activities simultaneously. Experience working with CRM platforms such as Salesforce and familiarity with CPQ, contract management, or subscription management tools. Strong analytical and research skills, with the ability to gather customer intelligence and prepare actionable commercial insights. Excellent project coordination and stakeholder management skills, with experience working across Sales, Customer Success, Finance, Legal, Revenue Operations, and Deal Desk. Strong written communication skills with experience preparing customer-facing documentation, executive summaries, and commercial materials. Process-oriented with a passion for operational excellence, continuous improvement, and leveraging technology to improve efficiency. Self-motivated, collaborative, and comfortable working in a fast-paced, high-growth environment supporting a distributed global team. #LI-SG1 Equal Opportunity Statement We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of age, ancestry, citizenship, color, ethnicity, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or invisible disability status, political affiliation, veteran status, race, religion, or sexual orientation. Did you read the requirements as a checklist and not tick every box? Don't rule yourself out! If this role resonates with you, hit the ‘apply’ button.