Resource Planner

Founded in 1999 in Vienna, the Qualysoft Group is a manufacturer-independent IT consulting and services company, which successfully provides support for its international customers with the aim of boosting their competitiveness and economic efficiency through innovative IT solutions. Its focus is on financial services providers, telecommunications companies, the automotive industry and energy service providers. Over 400 employees in 6 subsidiaries work together to ensure state of the art solutions for our clients. We are looking for new colleagues in Qualysoft teams for diverse projects providing continuous learning opportunities. Our common goal is to provide honesty, development and a stable background while getting to know the latest technologies. We are waiting for your application for the position below! About the job We are seeking a Resource Planner to support workforce planning, resource governance, and operational execution within a large, global Technology organization. This is an individual contributor role focused on accurate execution, strong controls, and high-quality reporting, working closely with Business Management, HR, Finance, Recruiting, and Vendor Management. The ideal candidate brings strong attention to detail, comfort working with data and processes, and the ability to manage recurring workflows in a highly governed environment. This role is well suited for someone building depth in workforce management, resource planning, or business management within Technology. Responsibilities: Execute day-to-day workforce and resource management transactions, including hiring, internal moves, onboarding/offboarding, and vendor-related requests. Support staffing plan updates and headcount tracking in line with approved budgets and plans. Coordinate with managers and business partners to ensure requests are reviewed and approved in accordance with firm policies. Maintain accuracy and consistency of workforce data across systems of record. Identify, investigate, and resolve data discrepancies, exceptions, and incomplete workflows. Support governance processes by maintaining trackers, documentation, and audit-ready records. Produce standard workforce reports and recurring analyses, e.g. headcount, hiring activity, and vacancies. Support ad-hoc data requests with clear, well-structured output. Ensure reporting is timely, accurate, and presented in a consistent format. Act as a reliable point of contact for day-to-day workforce and resource planning questions. Partner closely with Business Management, HR, Finance, Recruiting, and Vendor Management on operational matters. Communicate clearly and professionally with stakeholders across regions and seniority levels. Follow established processes and contribute ideas for improving efficiency and data quality. Support adoption of workforce planning tools, reporting templates, and standardized ways of working. Escalate issues appropriately when risks, delays, or data concerns are identified. Requirements: 2–4 years of relevant experience in resource planning, workforce management, business management, operations, business analysis, project coordination, or procurement. Bachelor’s degree (or equivalent experience) in Business, Finance, Technology, HR, or a related field. Intermediate proficiency in Excel and PowerPoint; comfort working with structured data. Strong written and verbal communication skills, with attention to clarity and accuracy. Strong organizational skills and ability to manage multiple tasks with competing deadlines. Self-starter mindset with attention to detail and follow-through. Basic understanding of headcount, staffing plans, or labor budgeting concepts. Advantages: Experience within financial services, technology, or another large, global organization. Familiarity with workforce, HR, or vendor management systems. Experience working in a governed or compliance-driven operating environment. Interest in process improvement, automation, or reporting standardization. Why we think you will love working here: With us you count as a person, our doors are always open. We live the Qualysoft Team Spirit and stand for transparency! Fresh wind and new ideas are welcome, because standstill is a foreign word at Qualysoft.