Sales & Marketing Administrator

Sales & Marketing Administrator Location: This is a hybrid position based in our Vienna, VA office Employees are expected to work onsite three (3) days per week. Candidates must reside within a reasonable commuting distance of our Vienna, VA location. This is not a remote position. Our mission is to support patients, providers, and payors with total access to healthcare. This is a unique opportunity to play a meaningful role in helping patients gain faster access to some of the most sophisticated medical products available on the market today. Position Summary We’re looking for a highly organized, detail-oriented Sales & Marketing Administrator to keep our revenue operations running smoothly. In this cross functional role, you’ll be the operational support for both teams – preparing sales materials, coordinating events and campaigns, and streamlining existing processes. It’s an ideal role for someone who loves bringing order to fast-moving work, enjoys variety, and wants to grow within a commercial organization at a scaling health tech company. Key Responsibilities Sales Operations Support Prepare and format sales collateral, proposals, presentations, and RFP/RFI responses. Support deal handoffs, contract routing, and new-client onboarding administration. Synthesize edits to contracts and proposals, keeping all parties informed of status and escalating key points as appropriate. Track pipeline activity and sales commission to ensure accuracy & timeliness and share recurring sales reports and dashboards with leadership. Marketing Coordination Coordinate logistics for industry conferences and events (booth materials, registrations, shipping, and follow-up lists). Help execute multi-channel campaigns across email, social, web, and webinars. Organize and maintain the marketing collateral and asset library. Create and manage an annual content calendar. Assist with website updates, content coordination, and light copy edits. Compile campaign and channel performance metrics into clear, actionable reports. General Administrative Support Maintain shared documentation, templates, and process records. Serve as a connective point between Sales, Marketing, and other departments. Serve as a backup to Executive Assistant for Virginia office needs and management. Qualifications Required 5+ years of experience in a sales support, marketing coordination, or administrative role. Strong skills in Microsoft Office. Exceptional organization skills and attention to detail, with the ability to juggle multiple priorities and deadlines. Clear, professional, written and verbal communication. Confident and comfortable working cross-functionally and building relationships across the organization. Self-starter who thrives in a fast-paced, evolving environment. Preferred Experience in healthcare, healthcare technology, or a regulated B2B industry. Experience in contracting. Exposure to event or conference coordination. Understanding of B2B sales cycles and pipeline management. Location Hybrid (home and office) Vienna, VA Why Join careviso Hold a meaningful role in solving real problems for patients and providers navigating healthcare costs. Join a collaborative, mission-driven team at a company in a high-growth phase. Gain broad exposure across sales and marketing with real opportunities to grow. Competitive compensation, health benefits, and PTO. About careviso: careviso is a rapidly growing healthcare technology company transforming patient access to care through automation and real-time data. Our proprietary seeQer platform simplifies some of healthcare's most complex administrative and financial challenges by enabling providers, laboratories, and pharmaceutical organizations to: Automate prior authorization workflows Deliver real-time cost estimates, administrative requirements, and approvals Verify medical and pharmacy benefits with exceptional accuracy Ensure compliance with evolving price transparency regulations Optimize revenue cycle management (RCM) across the patient journey Empower patients to make informed healthcare decisions with greater confidence Originally focused on prior authorizations, careviso has expanded its platform and services to support healthcare providers, laboratories, pharmaceutical companies, payors, and, most importantly, patients. At careviso, our mission is simple: to improve access to healthcare by automating the impossible. By combining innovative technology with deep healthcare expertise, we help eliminate administrative barriers, increase financial transparency, and create a more connected healthcare experience for everyone. All employees must be authorized to work in the United States. careviso provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, careviso complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.