Description
Square One Concepts, a leading restaurant group known for its innovative concepts and exceptional culinary experiences, is seeking an enthusiastic and talented individual to join our team as a Senior Accounts Payable Specialist. With multiple locations across various cities, we offer a dynamic and fast-paced work environment where creativity and passion for food are valued. Square One Concepts manages Bourbon & Bones Chophouse & Bar, Cold Beers & Cheeseburgers, The Original Arcadia Tavern, Pacific Beach Shore Club, Nook Kitchen, Grouchy Grizzly, and Wasted Grain.
Job Summary:
The Senior Accounts Payable Specialist will be responsible for receiving, reviewing, and entering AP invoices; working with vendors to ensure timely invoice receipt; reconciling statements; and performing other related tasks. This role plays a critical part in ensuring the smooth operation of the company's financial activities and maintaining strong relationships with vendors and suppliers.
Duties/Responsibilities:
Ownership of the AP payments process, including but not limited to: processing weekly payments, uploading information into banking for positive pay, and vendor communication regarding payment status.
Audit AP invoices and AP vendors for accuracy and complete documentation.
Resolve missing invoices/issues for EDI, Fintech, Amex, recurring, and special handling.
Reconcile AP statements and request missing invoices for all vendor groups.
Ensure AP aging's are up-to-date and accurate.
Complete credit and vendor applications, provide W-9 and “customer” information for A/R, Landlords, etc.
Complete tracking documents for special handling such as licenses/permits, recurring invoices, music rights, etc.
Subject matter expert for vendor setup, process to track entry method and payment type, etc.
Collaborate with cross-functional teams to obtain necessary approvals and documentation for payment processing.
Daily/weekly/monthly deadlines as required by the role.
Support the Finance team with ad-hoc projects and assignments as needed.
Performs other related duties as assigned.
Requirements
Required Skills/Abilities:
Proven experience and aptitude in high volume AP roles (2-3 years minimum).
Exceptional attention to detail and accuracy.
Excellent organizational and time management skills.
Strong analytical and problem-solving abilities.
Experience in multi-unit businesses and industries (restaurant experience a huge plus).
Novice to intermediate proficiency utilizing accounting software and MS Excel.
Effective written and verbal communication skills.
Ability to work independently and collaboratively in a fast-paced environment.
Willing to meet deadlines and stay on schedule that sometimes extend beyond the typical 40 hours/week work schedule.
Systems Used:
Paylocity (HR, payroll, and employee Information)
Ottimate/Plate IQ (invoicing & payments)
Margin Edge/Cogswell (inventory management system)
Restaurant 365/Sage Intacct (finance ERP system)
Microsoft 365
Dropbox/One Drive
Education and Experience:
Bachelor's degree in accounting, finance, or a related field is preferred and/or 2-3 years of direct experience in the role or related roles.
Physical Requirements:
Prolonged periods sitting at a desk and working on a computer.
Prolonged periods of standing and working.
Must be able to lift at least 15 pounds.
Benefits & Perks:
PTO
Dining discounts – 50% off your meal at any Cold Beers & Cheeseburgers and 25% off your meal at any Bourbon & Bones
Corporate shoe program through Shoes for Crews and Skechers
Competitive pay
Flexible scheduling (3 days in office, 2 days remote after training period)
Medical, dental, and health benefits
Weekly pay
401(k)