Senior Administrative Assistant

The Opportunity Ulteig is seeking an outstanding, engaging, highly organized Senior Administrative Assistant I to work in our Fargo, ND office. The Senior Administrative Assistant will perform a wide range of administrative and office support activities for office locations, senior-level leadership, and the company. What You’ll Do Provide significant administrative support to specific office locations and senior-level leadership, including, but not limited to, managing calendars, coordinating travel, processing expenses, supporting event and meeting management, and assisting with special projects. Assist with and support operational process and procedure improvements. Assist with and support employee development and new hire training. Perform general clerical duties, including photocopying, scanning, emailing, reporting, binding, and mailing projects, as needed. Retrieve, assign, and complete requests for information and administrative support submitted through the help desk ticketing system and in person. Provide excellent customer service to both internal and external clients. Assist in the preparation of meetings and town halls. Create life-event acknowledgements, including cards, flowers, gifts, memorials, and related communications. Act as a backup for other administrative and office support staff. Complete errands and perform all other duties as assigned. Follow all company policies and procedures. What We Expect from You A high school diploma or equivalent (GED) is required; a two-year technical degree is preferred. A minimum of five years of administrative experience is preferred. Proven proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook, as well as other relevant technologies. Proven history of successfully supporting senior-level leadership with calendar management, travel coordination, expense management, event planning, and meeting coordination. Excellent verbal and written communication, time management, analytical, interpersonal, and organizational skills. Strong attention to detail, accuracy, follow-through, and the ability to manage multiple projects while meeting deadlines. Ability to work both independently and collaboratively with individuals at all levels of the organization in a team environment. Proactive, resourceful, self-motivated, and forward-thinking, with the ability to identify opportunities and propose solutions that improve team, department, and company performance. Ability to mentor and coach others. Ability to work effectively in a dynamic, fast-paced environment. Ability to maintain confidentiality. Demonstrates openness to innovation by embracing and applying evolving technology and AI tools to enhance workflows, solve problems, and drive continuous improvement. Must have authorization to work permanently in the U.S. As you consider applying for a position at Ulteig, we encourage you to think outside the box – because we do! You might not meet 100% of the skills listed in a description, but we are committed to hiring people with exceptional talent, ability, and potential, and then creating an environment where they can become the best versions of themselves. We don’t want to miss out on the possibility of speaking with the next outstanding Ulteig team members, so please apply if you think this role is a great match for your unique skills and strengths. And, yes, relevant military experience is absolutely considered for transitioning service members. What You Can Expect from Ulteig Ulteig is a purpose-driven organization that has built a culture focused on people, both our clients and our employees, for over 80 years. Working at Ulteig is more than a job, opening opportunities to make an impact by creating and solving for a sustainable future. We recognize our success relies heavily on the dedication and focus of our workforce; this is why we make investing in our employees a top priority. We prioritize flexibility and staying connected to meeting your needs and help you achieve your goals. We value your unique perspective, respect your individuality, and celebrate your contributions. At Ulteig, we take our success and the success of our clients personally. We offer our team members: Flexible Workplace Employee Ownership Competitive Pay Comprehensive Benefits Package Collaborative Environment Innovative Culture Our vision is to be the most trusted partners transforming our world’s critical infrastructure. Ulteig connects people and resources to develop compelling, integrated solutions across multiple Lifeline Sectors®, including Power, Renewables, Transportation and Water. Ulteig is a trusted partner in engineering North America’s essential infrastructure and leverages its expertise with a wide range of public and private clients. At Ulteig, we care deeply about our team, listening to their needs and ensuring they have the tools necessary to be productive, whether they choose to work remotely, hybrid, or in the office. Regardless of where you work, you are empowered to build a workday that best suits your strengths. We strive to ensure a balance and separation between home and work life. We support a flexible working schedule, so employees are able to focus on what's important to them. If you would like to be a part of a company that empowers their employees, apply today! Ulteig is a Drug-Free Workplace ACHIEVE | GROW | COLLABORATE Additional Opportunity Details: Target Base Compensation Range for this role is $25.00 - $34.00/hour * Factors that may be used to determine your actual salary include your job-specific skills, education, training, job location, number of years of experience related to this role and comparison to other employees already in this role. This position will be posted for a minimum of 3 days and will continue to be posted for an average of 60 days until a qualified applicant is selected or the position has been cancelled. Notice to Recruiters and Staffing Agencies: To protect the interests of all parties, Ulteig Engineers, Inc., will not accept unsolicited resumes from any source other than directly from a candidate or an approved vendor that has a written and signed agreement in place with Ulteig. Please do not contact or forward resumes to our company employees or locations. Any unsolicited resumes will be considered Ulteig property. Ulteig is not responsible for any charges or fees related to unsolicited resumes.