Senior Clinical Trial Coordinator

Req ID: 10911 Working Location: Nationwide Workplace Flexibility: Remote For more than 100 years, Olympus has focused on making people’s lives healthier, safer and more fulfilling. ​ ​ ​ Every day, we live by our philosophy, True to Life, by advancing medical technologies and elevating the standard of patient care so people everywhere can fulfill their desires, dreams, and lives. ​ Our five Core Values empower us to achieve Our Purpose: Patient Focus, Integrity, Innovation, Impact and Empathy. Learn more about Life at Olympus: https://www.olympusamerica.com/careers . Job Description The Senior Clinical Trial Coordinator (SCTC) is responsible for the coordination and administration of clinical trials under the direction of the Dir. Clinical Projects. The SCTC will develop, implement, and coordinate study and administrative procedures for the successful management of clinical trials. The SCTC will perform diverse administrative duties requiring analysis, sound judgment, attention to detail, and a high level of knowledge of study specific protocols. The SCTC will take on additional leadership responsibilities including onboarding, training, and mentorship of more junior Clinical Affairs team members. The SCTC will help organize responsibilities for more junior Clinical Affairs team members working directly with the Dir. Clinical Projects. Job Duties Coordinates and supports activities for multiple studies under the direction of the Director of Clinical Projects. Assists the Clinical Affairs team with the development of study-specific documents. Responsible for the setup, maintenance, and archival of the Trial Master File (TMF). Collects and tracks regulatory documents for multiple studies to ensure TMF completeness and audit readiness. Supports drafting of Clinical Trial Agreements (CTAs), budgets, and study-specific Confidential Disclosure Agreements (CDAs). Creates study-specific Regulatory Binders and ships them to clinical sites. Manages all aspects of study-specific payments (e.g., vendors and sites) in accordance with executed agreements and approved budgets. Tracks payments and expenses against the department budget and regularly interfaces with the Finance Department regarding study accruals. Communicates with principal investigators, hospital research personnel, and legal staff to coordinate study execution. Provides support for study-specific meetings (e.g., investigator meetings, core team meetings, and Data Safety Monitoring Board (DSMB) meetings), including drafting and distributing meeting minutes. Assists with remote and/or on-site study monitoring activities. Assists the Clinical Affairs team with site training, including training on electronic data capture (EDC) systems and study protocols, as needed. Designs and updates study-specific newsletters and distributes final versions to clinical sites. Responsible for study device and equipment shipments, accountability, and reconciliation. Maintains Sunshine Act reporting records for assigned studies and provides updates to the Olympus Transparency Reporting team as needed. Ensures compliance with applicable clinical study regulations and Olympus SOPs, work instructions (WIs), and policies. Job Qualifications Required: Minimum of one year of experience working for a medical device/biotech/pharmaceutical company, preferably in a Medical Affairs-related function. Ability to support multiple projects for Olympus Clinical Affairs teams at different locations. Well organized, detail oriented, and accountable. Strong written, oral, and interpersonal communication skills. Flexible, self-motivated, and works well under pressure in a dynamic environment. Proficiency with Microsoft Office and electronic data capture (EDC) systems. MS Word, MS Excel, MS Outlook, MS PowerPoint. Ability to travel up to 10% of the time. Position requires up to 15% domestic & 5% international travel. Preferred: Associates or Bachelor’s degree in a scientific, healthcare, or business related field is preferred. Some experience organizing and analyzing data preferred. Why join Olympus? We offer a holistic employee experience supporting personal and professional well-being through meaningful work, equitable offerings, and a connected culture. Equitable Offerings you can count on: Competitive salaries, annual bonus and 401(k)* with company match Comprehensive medical, dental, vision coverage effective on start date 24/7 Employee Assistance Program Free live and on-demand Wellbeing Programs Generous Paid Vacation and Sick Time Paid Parental Leave and Adoption Assistance* 12 Paid Holidays On-Site Child Daycare, Café, Fitness Center** Connected Culture you can embrace: Work-life integrated culture that supports an employee centric mindset Offers onsite, hybrid and field work environments Paid volunteering and charitable donation/match programs Employee Resource Groups Dedicated Training Resources and Learning & Development Programs Paid Educational Assistance *US Only **Center Valley, PA and Westborough, MA Are you ready to be a part of our team? Learn more about our benefits and incentives: https://www.olympusamerica.com/careers/benefits-perks . The anticipated base pay range for this full-time position is $68,481.00 - $92,449.00 / year, plus potential for annual bonus (subject to plan eligibility and other requirements). This pay range represents the National Average of the range, and may vary depending on the location of the individual. Olympus considers a variety of factors when determining actual compensation for this position, including level of experience, working location, and relevant education and certifications. At Olympus, we are committed to Our Purpose of making people’s lives healthier, safer and more fulfilling. As a global medical technology company, we partner with healthcare professionals to provide best-in-class solutions and services for early detection, diagnosis and minimally invasive treatment, aiming to improve patient outcomes by elevating the standard of care in targeted disease states. For more than 100 years, Olympus has pursued a goal of contributing to society by producing products designed with the purpose of delivering optimal outcomes for its customers around the world. Headquartered in Tokyo, Japan, Olympus employs more than 31,000 employees worldwide in nearly 40 countries and regions. Olympus Corporation of the Americas, a wholly owned subsidiary of Olympus Corporation, is headquartered in Center Valley, Pennsylvania, USA, and employs more than 5,200 employees throughout locations in North and South America. For more information, visit www.olympusamerica.com . You Belong at Olympus We are deeply committed to fostering a respectful, fair, and welcoming workplace for all individuals, perspectives, and lifestyles. We believe in fostering a non-discriminatory, inclusive work environment where everyone feels a sense of belonging, in full compliance with legal standards. Empathy and unity are core to our company culture, empowering employees to contribute fully and flourish. We warmly encourage all who wish to bring their talents to Olympus to apply. Applicants Requesting Accommodations: Olympus is committed to the full inclusion of all qualified individuals. As part of this commitment, Olympus will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact [email protected]. If your disability impairs your ability to email, you may call our HR Compliance Manager at 1-888-Olympus (1-888-659-6787). Let’s realize your potential, together. It is the policy of Olympus to extend equal employment and advancement opportunity to all applicants and employees without regard to race, color, national origin (including language use restrictions), citizenship status, religious creed (including dress and grooming practices), age, sex (including pregnancy, childbirth, breastfeeding, medical conditions related to pregnancy, childbirth and/or breastfeeding), gender, gender identity and expression, sexual orientation, marital status, disability (physical or mental) and/or a medical condition, genetic information, ancestry, veteran status or service in the uniformed services, and any other characteristic protected by applicable federal, state or local law. Posting Notes: || United States (US) || Pennsylvania (US-PA) || Center Valley || Medical Affairs