Senior Executive Assistant

Is working with people you want to do life with important to you? It is to us, too. At Triad, our motto is simple: #DBDL – Do Business, Do Life. While delivering a boutique-like experience for our clients is a top priority, we believe the work we do should also inspire and empower our team members. Imagine working alongside a team that builds financial planning solutions capable of transforming the lives of thousands. If that excites you, we’d love to connect. Who Are We? Triad was founded on a bold idea: business growth should never come at the expense of personal freedom. We’re leading a revolution in our industry—empowering financial advisors to achieve record-breaking business growth while enjoying levels of personal freedom they once thought impossible. We call this unique intersection of professional and personal success DBDL: Doing Business and Doing Life. It’s more than a motto; it’s the foundation of everything we do. At Triad, every team member is a leader. Regardless of experience or job title, you’ll have the opportunity to think strategically, innovate boldly, and make a measurable impact. You won’t just follow established processes—you’ll help create them. By driving new solutions, optimizing systems, and contributing to transformative initiatives, you’ll play a pivotal role in shaping the future of our industry. What Does DBDL Look Like for You? Do Business : Your work at Triad will be more than checking boxes—it’s about making a meaningful difference. As part of our team, you’ll collaborate on projects that directly contribute to the success of our clients and our company. Do Life : We understand that the best ideas happen when people feel refreshed and energized. That’s why we cultivate an environment where you can pause, recharge, and pursue what brings you joy outside of work. Whether it’s spending time with family, traveling, or exploring a passion project, we encourage you to bring balance to your life. What Are Our Benefits? Very competitive compensation Fully paid health, dental and vision insurance for employee, spouse and family Generous PTO 401k Plan Hybrid remote schedule for added flexibility Team events (minimum of monthly) Let’s Build Something Extraordinary Together. If you’re ready to work in a place where innovation meets personal fulfillment, let’s talk. At Triad, you’ll find a team that not only shares your professional drive but also values the moments that make life worth living. Job Summary: The Senior Executive Assistant is responsible for high-level administrative support to the Founder. This role will report to the Founder of Triad Partners. In addition to leading Triad, the Founder oversees the Experiences Team and Technology Division, and hosts his own podcast. Key Responsibilities Overview: Ensures work-life integration for the Founder Provides high-level administrative support and assistance to the Founder and/or other assigned leadership staff Manages complex schedules and coordinates meetings for the Founder Performs clerical and administrative tasks including drafting letters, memos, reports, and other documents for senior staff Arranges travel and accommodations for Founder and senior team Schedules and attends meetings on behalf of Founder as requested, taking minutes as needed Receives various incoming communication on behalf of Founder, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff Performs office tasks including maintaining records and ordering supplies Exercises sound judgment and discretion in handling sensitive and confidential information Performs additional duties as assigned by executives Key Responsibilities Expanded: Work-Life Integration Stays in constant communication with the Founder’s spouse to ensure proper work -life integration Coordinates family travel Communicates travel details to the Founder's spouse and provides weekly updates on family commitments and schedules Meeting Management Prepares agendas, takes notes, distributes action items, and follows up to ensure timely completion Prepares speaking notes for the Founder and prepares other media needs in coordination with House of Brands Coordinates logistics with other departments as needed for internal meetings, live events with the Founder and special guests Orders and coordinates lunches and meals as needed Provides on-site support for meetings or events as needed Inbox Management / Communication Represents the Founder internally and externally Manages emails and correspondence Exercises discretion when reviewing and routing sensitive correspondence Calendar & Schedule Management Handles complex scheduling for both personal and professional commitments Follows up on meeting action items and ensures timely completion Confirms weekly appointments Handles scheduling details involving sensitive personal and business matters with discretion Travel Arrangements Books flights, accommodations, and transportation Prepares detailed travel itineraries Handles travel-related issues for Founder and his family Coordinates all travel with the Founder’s spouse Anticipating Needs Anticipates the needs of the Founder to eliminate friction at work and home Stays proactive in clearing the path for the Founder to make his greatest contributions Personal Assistance Occasionally handles personal tasks Assists with personal calendaring for doctor’s appointments, dentist, etc. Assists with holidays and special occasions; gifting To-Do Management Maintains the Founder’s to-do list Ensures items are completed by deadlines Finance and Reporting Prepares expense reports and submits through Concur Back-Up other EAs on Team Assists the co-founder as needed when other EAs are out of office Coordinates with other EAs on company initiatives, leadership meetings, and strategic planning Helps to train other EAs in member firms as needed Strategic Planning Attends biweekly 1v1s between the Founder and department lead Creates meeting agendas for the Founder and department leads Coordinates with department leads on pre-work, action items, and initiatives that need to be moved forward, and follows-up to ensure all action items are completed timely Coordinates details, agendas, and follow up for monthly leadership meetings Coordinates with the Founders for preparation, agendas, and details for yearly strategic planning Help ensure senior staff get time, information, approvals, and support from the Founder promptly Speaks on behalf of the Founder / Support of Senior Staff Speaks on behalf of Founder in oral and written communication Speaks on behalf of the Founder with the internal team Coordinates with other department leads as it relates to Founder priorities Serve as proxy for the Founder in meetings as needed Qualifications: Bachelor’s degree in business administration or related field preferred At least four years of related experience required Competencies: Demonstrates exceptional attention to detail and accuracy in all tasks Displays a positive attitude and maintains professionalism in all interactions Possesses a high level of adaptability and resilience in a fast-paced environment Demonstrates a commitment to excellence and continuous improvement Embraces technology and is eager to learn new tools and systems Shares the company's values and is dedicated to contributing to its success Comfortable handling confidential information with sensitivity and maintaining confidentiality Exhibits a proactive and anticipatory approach to meeting the Founder’s needs Comfortable and has the leadership capacity to speak on behalf of the Founder and aid in strategic planning Comfortable managing both personal/family and business matters for the Founder Ability to manage complex schedules and high amounts of information Come do business, and life, with us! 😊