Senior Executive Assistant

We are hiring an Senior Executive Assistant for a private investment firm in the Private Equity / Venture Capital (Search Funds) industry. This is a full-time remote role for a U.S.-based company. This role is ideal for someone who is highly proactive, resourceful, detail-oriented, and an excellent communicator with strong judgment, confidentiality, and the ability to anticipate needs in a fast-paced environment.

Key Responsibilities

• Own complex, high-volume calendar management across multiple time zones and schedule investor/client meetings efficiently
• Plan and coordinate international travel end-to-end, including flights, accommodation, transport, and detailed itineraries
• Draft, send, and track investor communications, NDAs, capital call follow-ups, and document signatures
• Prepare concise 1–2 page meeting briefs by reviewing CIMs/deal memos and using AI tools to summarize key insights
• Manage executive inbox by triaging, prioritizing, and flagging urgent communications while tracking follow-ups
• Maintain and organize contact databases/CRM, including logging meetings, notes, and next steps
• Coordinate meeting logistics, agendas, and materials while capturing and tracking action items
• Handle expenses, reimbursements, vendor coordination, and administrative processes while identifying efficiencies
  
  

Required Qualifications

• 3+ years of experience as an Executive Assistant supporting executives in private equity, venture capital, investment banking, or similar environments
• 3+ proven experience managing complex calendars and international travel coordination
• 3+ years of experience drafting professional correspondence and preparing executive-level briefs
• Strong judgment, proactivity, and ability to work independently with minimal direction
• Excellent written and verbal English communication skills
• High attention to detail and ability to handle confidential information with discretion
  
  

Preferred Qualifications

• Familiarity with CIMs, deal memos, and investor communication workflows
• Experience using AI tools for summarization and content preparation
  
  

Required Skills & Tools

• Google Workspace or Microsoft 365 (Calendar, Docs/Word, Sheets/Excel)
• Scheduling and communication tools (Google Calendar/Outlook, Zoom/Meet, Slack)
• Travel booking and itinerary tools (TripIt, Concur or similar)
• DocuSign, PDF editing tools
• CRM tools (HubSpot, Notion, Airtable or similar)
  
  

Schedule & Pay

• Full-time position; U.S. business hours in the ET/CT time zone (with some flexibility for international coordination)
• This is a fully remote job for a U.S.-based company
• Pay ranges from R20 000 to R38 000 per month, depending on experience and skill
• Annual raises, bonuses, confirmed holidays, PTO
  
  

System Requirements

• Internet speed of at least 20 Mbps
• Computer with a 2.4 GHz processor or higher
• 8 GB of RAM or higher
• Windows 10 or newer, or Mac OS X 10.10 or newer
• HD 720p webcam
• Headset with a microphone
  
  

Benefits

• Competitive pay rates
• The company provides a US phone number and business email address
• Enjoy the flexibility of working remotely, from home or any location of your choice
• Eliminating commute time
• Consistent work with the same clients, fostering long-term professional relationships
• Opportunities for career advancement, dependent on the client
• Stable work hours and consistent pay
• A supportive and inclusive work environment that values diversity and individual growth
  
  

Closing Statement

If you are a highly organized and proactive Executive Assistant who thrives in a fast-paced investment environment and enjoys supporting senior leaders with precision and efficiency, we would love to hear from you.