Senior Retail Leasing Paralegal

Our Real Estate Group is widely acknowledged as the leading all-Ireland practice on property law. Our comprehensive range of services has ensured that we continue to advise on the largest and most innovative real estate transactions in Ireland, including acquisitions, disposals, leasing, development and funding. As the leading Real Estate Group in Ireland, combined with our in-depth industry knowledge, we have a significant competitive advantage that enables us to service the diverse requirements of our broad client base. Our Real Estate Group includes the leading commercial property team in Northern Ireland and this strength in both jurisdictions enables Arthur Cox to advise on cross-border real estate transactions. Our Real Estate Group is closely linked to the specialist expertise provided by our Construction and Engineering, Environment and Planning, Tax, Debt Finance and Corporate and M&A Groups, expertise that is often integral to the structuring of major real estate transactions. We also work closely with our Litigation, Dispute Resolution and Investigations Group on all types of property and landlord and tenant disputes. The Arthur Cox Real Estate Group is rated Tier 1 by Chambers Europe and the Legal 500. About the Role We are seeking a highly organised, commercially minded Retail Leasing Paralegal to support one of the leading real estate practices in Ireland. This role is ideal for an individual who thrives in a fast-paced transactional environment, enjoys juggling multiple matters simultaneously and has a genuine interest in property and retail asset management. The successful candidate will become a trusted member of the team, supporting major retail landlords, investors, developers, asset managers and occupiers across a broad range of leasing and property management matters. They will play a critical role in helping the team deliver efficient, responsive and commercially focused legal services. This role can be part-time and/or flexible working is an option. Key Responsibilities Retail Leasing Support Prepare, amend and manage leasing documentation, including: Agreements for Lease Commercial Leases Licences for Alterations Deeds of Variation Rent Review Memoranda Side Letters Tenant Consent Documentation Surrenders and Assignments Coordinate execution and completion of lease transactions. Maintain leasing trackers and transaction databases. Monitor critical dates and ensure timely completion of leasing milestones. Liaise directly with clients, managing agents, surveyors, tenants and opposing solicitors. Support fee earners with large portfolio acquisitions, disposals and asset management projects. Asset Management & Property Operations Manage high volumes of tenant consent applications and correspondence. Assist with interpretation and administration of lease obligations. Coordinate responses to tenant requests and landlord approvals. Prepare lease summary reports and abstract key commercial terms. Maintain property management and compliance records. Track rent reviews, break options, lease expiries and renewal dates. Transaction Management Carry out title and property due diligence. Order and review searches, planning documentation and property information. Assist with completion and post-completion activities. Coordinate document execution processes and electronic signing. Prepare completion checklists and closing packs. Land Registry & Property Registrations Prepare and submit Land Registry applications. Manage registration processes and requisitions. Update title records and property databases. Liaise with the Property Registration Authority and external service providers. Client Service & Project Coordination Act as a key point of contact for clients and external stakeholders. Assist with large-scale leasing projects involving multiple properties. Produce status reports and transaction updates. Support partners and associates in delivering exceptional client service. Contribute to process improvement and efficiency initiatives. Knowledge & Innovation Maintain precedents, templates and transaction guidance materials. Assist with legal and market research relating to retail and commercial property. Identify opportunities to improve processes through technology and automation. Support knowledge-sharing and training initiatives within the team. What Success Looks Like The successful Retail Leasing Paralegal will be: The "go-to" person for leasing transactions and asset management support. Highly responsive, reliable and solutions focused Trusted by lawyers and clients alike. Able to manage significant transaction volumes while maintaining exceptional quality standards. Commercially aware and proactive in identifying issues before they become problems. Constantly looking for smarter and more efficient ways of working. Why This Role Matters The Retail Leasing Paralegal sits at the heart of the retail real estate practice, helping deliver seamless support across major retail portfolios, shopping centres, retail parks and mixed-use developments. This role provides exposure to market-leading clients, sophisticated transactions and excellent opportunities for career development within a premier real estate practice. Skills, Knowledge and Expertise Essential Experience as a paralegal, legal executive or property administrator within a law firm, real estate business or professional services environment. Strong understanding of commercial property transactions and leasing processes. Excellent organisational and project management skills. Ability to manage multiple transactions and competing deadlines. High level of accuracy and attention to detail. Strong written and verbal communication skills. Proficient in Microsoft Office applications and document management systems. Ability to work independently while collaborating effectively within a team. Desirable Experience supporting retail, office, logistics or mixed-use property portfolios. Familiarity with Land Direct and Irish property registration processes. Experience maintaining leasing or asset management databases. Exposure to institutional investor, REIT, fund or developer clients. Benefits Competitive salary and bonus structure Comprehensive health and wellness benefits Professional development opportunities Hybrid working arrangements