Service Coordinator (AO-13997)

Job Description This is a remote position. ABOUT ACCESS OFFSHORING: We specialise in providing Australian businesses with experience and qualified professionals based in the Philippines. Not only does our team of recruiters have extensive experience in sourcing and recruiting offshore talent, we also help Australian businesses implement best practice when it comes to building an offshore team. ABOUT THE CLIENT: Our Client is a leading provider of integrated commercial construction and maintenance solutions across Australia, dedicated to delivering the highest quality services to a diverse range of clients. The company has earned its reputation through its unwavering commitment to professionalism, innovation, technical expertise, and the highest standards of quality and health and safety. JOB SUMMARY: The Service Coordinator will be responsible for scheduling and coordinating service appointments, managing customer inquiries, and ensuring smooth operations within the service department. The ideal candidate will possess excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. KEY RESPONSIBILITIES: ● Scheduling and Coordination: ○ Schedule and coordinate service appointments for multi-trade technicians. ○ Ensure timely dispatching of technicians to job sites. ○ Manage and adjust schedules based on customer needs and technician availability. ● Customer Service: ○ Serve as the primary point of contact for customers regarding service inquiries, scheduling, and follow-ups. ○ Address and resolve customer complaints and concerns promptly and professionally. ○ Provide updates to customers on the status of their service requests. ● Administrative Duties: ○ Maintain accurate and up-to-date records of service appointments, customer interactions, and job statuses. ○ Prepare and process service orders, invoices, and other relevant documentation. ○ Assist in the preparation of reports and analysis of service department performance. ● Communication: ○ Communicate effectively with technicians, customers, and other team members. ○ Ensure that all parties are informed of any changes or updates to schedules and service appointments. ○ Coordinate with other departments as needed to ensure seamless service delivery. ● Quoting: ○ Source quotes from supliers and technicians when required. ○ Collate and prepare quotes for review by Team Leader with appropriate level of detail. Requirements Strong organisational and multitasking skills. Excellent communication and interpersonal skills. Proficiency in using scheduling and dispatching software, as well as Microsoft Office Suite (Word, Excel, Outlook). Ability to work independently and as part of a team in a fast-paced environment. Problem-solving skills and a proactive approach to handling challenges. Knowledge of electrical industry terminology and processes is an advantage. Strong Writing Skills - conversational Australian English Proven experience in a service coordination, dispatching, or customer service role, preferably within the electrical or related industry. Previous experience in a service administration role or similar position. Experience with job management software​ Benefits Here at Access Offshoring, we believe in more than finding our clients the right candidate. We believe in the human perspective. We believe in our candidates and their dreams. We believe in finding the right role for you. We are committed to working for you as much as we work for our clients. Access Offshoring is dedicated to saving business owners 2,000,000 hours by 2031 and we need your help. Transforming the way businesses operate, we connect great businesses with amazing offshore talent. We recognise that we often get more done in our own designed workspace, so Access Offshoring offers a complete work from home model. Yep – that’s right, 100% work from home. But wait there’s more. Here are just some of our benefits: Australian clients and Australian hours (giving you great experience and an early finish!) Work from Home Allowance HMO for you AND a dependent 20 Days Annual Leave and 5 Days Sick L​eave Government Statutory Benefits 13th Month Pay Computer Equipment Opportunities for growth And of course, a competitive salary