Small Meeting Manager

About Us: At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E’s team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table. While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. See what life is about at BCD M&E at bcdme.com/careers Small Meeting Manager We’re looking for a proactive, detail-oriented Small Meeting Manager to lead the planning and execution of speaker programs and small meetings from start to finish. In this role, you will manage sourcing, budgets, registration websites, meeting materials, and onsite execution for assigned events. You’ll serve as a trusted advisor to clients, partners, and suppliers while ensuring every meeting is delivered on time, on budget, and in line with client expectations and compliance standards. This is a great opportunity for someone who thrives in a fast-paced environment, enjoys managing multiple projects at once, and is passionate about delivering exceptional meeting experiences. What You’ll Do Meeting Planning & Project Management Plan and execute speaker events and small meetings in accordance with client guidelines and procedures Develop, manage, and reconcile meeting budgets for assigned programs Create and manage meeting materials and written program components to ensure deadlines are met Troubleshoot issues quickly and effectively throughout the meeting lifecycle Coordinate staff, venue teams, and service providers to deliver seamless event execution Conduct site inspections, planning meetings, and pre-conference meetings to confirm all meeting requirements Provide onsite support as needed Sourcing & Supplier Management Lead kickoff calls with stakeholders to gather meeting requirements Initiate meeting requests in Cvent and prepare sourcing specifications Partner with purchasing and internal teams to review options and confirm preferred properties Review negotiated contracts before client signature Negotiate contracts and coordinate details with hotels, venues, transportation providers, and other suppliers Evaluate and select service providers to support successful event delivery Registration & Meeting Technology Build and maintain registration websites, invitations, and confirmations for assigned events Manage invitation lists, registration records, waitlists, and attendee communications Test registration sites prior to launch to ensure accuracy and functionality Ensure websites are branded in accordance with client guidelines Understand reporting requirements and configure registration tools to capture accurate data Participate in planning calls to align on registration process, deliverables, deadlines, rooming lists, and travel services General Operations Ensure internal and external reporting requirements are completed accurately and on time Manage a high volume of meetings simultaneously while meeting deadlines and service expectations Build and maintain strong relationships with clients, suppliers, and internal teams What You Bring You have: Minimum 2 years of meeting planning experience or experience in a directly related role Proven success supporting small meeting programs Strong ability to manage time, prioritize work, and meet deadlines Ability to manage multiple projects with a high volume of deliverables Willingness to travel up to 50% Strong project management and organizational skills Excellent verbal and written communication Strong negotiation and supplier management abilities High attention to detail and accuracy The annual gross salary range for candidates for the position of Small Meetings Manager is between 27.000€ and 32.000€. The actual pay depends on your skills, qualifications and experience. THE PERKS Flexible Working We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best. Room to Grow Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow. Everyone has a voice We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected. Make your move The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move. We’ve got you covered Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program. We’re positive. You’ll love it. It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways. #LI-MB1 #LI-EM1 #LI-LZ1 #LI-KW1 #LI-Remote #LI-Hybrid #LI-Onsite