SOMA - Regional Education Coordinator, Rhode Island

Apply Job Type Full-time Description A.T. Still University's School of Osteopathic Medicine in Arizona (ATSU-SOMA) is seeking a full-time non-exempt Regional Education Coordinator. The Regional Education Coordinator will provide administrative support to ensure all requirements are completed for students at clinical region sites. This position will work closely with the Clinical Education team to facilitate meeting the department’s goals and objectives. Duties & Responsibilities: Coordinate the onboarding process for all clinical sites where the student will complete core clinical rotations, clinical requirements, electives, and selective rotations. Onboarding requirements for clinical sites may require resubmitting student onboarding paperwork each block. Work with the various hospital education departments where students will complete rotations to ensure that the student has completed the following: a. Submitted all required documentation. b. Met all site-specific credentialing required forms and health requirements. c. Access to the site EMR. d. Facilitate POR designations and assist in obtaining information pertaining to POR. Ensure that all health requirements are up to date for site-specific requirements. This may include, but is not limited to, TB Screening, mask fit testing, Flu vaccination, COVID Vaccines, and drug screening. Be familiar with all platforms needed for the confirmation and onboarding process for clinical rotations. This will include, but not be limited to, Visiting Student Learning Opportunities (VSLO), Clinician Nexus, and My Clinical Exchange (MCE). Coordinates VSLO Support and VSLO Letter of Recommendation email accounts. Uploads required rotation documents to VSLO, including Official Transcripts, Letters of Good Standing, Letters of Recommendation, evaluations, immunizations, and certifications. Verifies student information on VSLO to keep track of expiring requirements. Reviews VSLO applications twice weekly and decides if they can be released to the hosting institution. Provides VSLO user access to students and RDMEs. For out-of-catchment rotations or rotations with a fee: a. Submit student-signed Student Acknowledgement of Rotation Fee Form to the CED. This should be obtained and submitted no later than 30 days prior to the rotation. b. Assist the ATSU-SOMA Operations team with clinical site/s and preceptors' accounts payable and receivable process. This includes but is not limited to acquiring documentation (W-9) and/or invoices from the clinical sites and preceptors, as needed. Maintain and update OMS III’s and OMS IV’s Google Scheduling Grid. Ensure all clinical rotation sites have an active and current Affiliation Agreement or Letter of Agreement with ATSU. Ensure that Clinical Rotation Evaluations (CREs) and Student Evaluation of Rotation (SERs) forms are submitted in a timely manner. Run weekly CRE reports from eValue to ensure timely submission. Help coordinate any out-of-catchment area rotations with another community partner site. This may require assisting the outside community partner site and student with onboarding, assisting with payment processing for rotation fees, and processing through one of the abovementioned platforms. Proctor all NBOME COMAT Exams, including retake NBOME COMAT Exams. Order exams for students. Upon request from the CED and Assistant Dean of Clinical Education, provide clinical site data needed for accreditation purposes, including but not limited to COCA reporting tables. Assist the credentialing team, if needed, in obtaining preceptor CVs/adjunct faculty applications. Other duties as assigned by ATSU-SOMA Deans, Clinical Curriculum, Clinical Education, and ATSU-SOMA Dean, and Clinical Education Director. Education & Experience: High School Diploma plus one year of technical training or schooling. 1-2 years prior related experience. Virtual communication and collaboration (Zoom), Microsoft, Excel and Google shared Docs and Forms, Adobe. Strong organizational skills Excellent communication skills Attention to detail Problem-solving skills Flexibility and adaptability Interpersonal skills Technology proficiency Time management skills Teamwork and collaboration skills The starting hourly range for this position is 24.33 to 29.17 based on experience. ATSU offers a comprehensive benefits package including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following hire date. For more information, please visit: atsu.edu/employment/benefits . A.T. Still University (ATSU) does not discriminate on the basis of race, color, religion, ethnicity, national origin, sex (including pregnancy), sexual orientation, age, disability, or veteran status in admission or access to, or treatment or employment in its programs and activities.